Record Series Abstract
Consist of Protection from Harm training curriculum and handouts, testing materials, Provider Meeting agenda, attendance records, handouts and minutes, Protection from Harm Agency profiles, vulnerable person score reports and individual profiles, correspondence, incident reports.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Records are maintained electronically and in paper format. Paper files are stored in locked file cabinets. Electronic files on h drive. After retention time, records are destroyed in accordance with State approved methods.
400 Deaderick Street, 10th Fl. Citizens Plaza, Nashville, TN 37243
Chronological by month and year
Media Format Generated
2008 to January 2014
Paper 2 CF 21.5 GB
Paper 6 CF 82.35 GB
Information Shared Outside the State
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Retention Legal Citation
Electronic Records Plan Inventory
Shared File Servers
Virtual Server housed in the State Data Center
Windows Server 2012 R2
State Data Center
Data is replicated across data centers along with nighty backups to disk which is kept for 30 days then written to the cloud storage tier for up to 7 years.
Restore from appropriate backup is requested for one off file and folder situations; full DR procedures are maintained by the State Data Center
Data Migration Description
The data resides in an SQL database located at the Data Center. If there were a need for migration, it could be done by STS database administrators..
Records Management Division (RMD)
Please clarify if this RDA governs incident records or training records.
Tennessee State Library and Archives
TSLA concurs in RMD comment.
Comptroller Audit Review
Audit concurs with RMD comments.
Agency Records Officer
RDA 11310 is a request to create an RDA. The retention period will be ten years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11310.