Core Data
RDA Number
11305
Effective Date
Mon, 10/20/2025
Record Series Abstract
Consist of: Participant registration sheet, individual participant record, medication administration related documentation and correspondence.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
6
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are sent to the Regional Offices by trainer after class is complete and stored in regional nursing offices in locked/secure area or electronically stored securely. An electronic copy is kept at Central Office for billing purpose.
Worksheet
Record Location
Agency Central Office, UBS Tower 8th Floor, 315 Deaderick Street, Nashville, TN 37243
ETRO - Knoxville Regional Office Langley Building 520 West Summit Hill Drive, Suite 201 Knoxville, TN 37902
MTRO - Stamps Building, 291 Stewarts Ferry Pike, Nashville, TN 37214
WTRO - 11437 Milton Wilson Road, Arlington, TN 38002.
ETRO - Knoxville Regional Office Langley Building 520 West Summit Hill Drive, Suite 201 Knoxville, TN 37902
MTRO - Stamps Building, 291 Stewarts Ferry Pike, Nashville, TN 37214
WTRO - 11437 Milton Wilson Road, Arlington, TN 38002.
File Arrangement
By date of class
Media Format Generated
Electronic
Paper
Media Format Generated Summary
Electronic: Text
Electronic: Spreadsheet/Database
Electronic: Email
Paper: Sheet
Media Format Stored
Paper
Media Format Stored Summary
Electronic: Text
Electronic: Spreadsheet/Database
Electronic: Email
Paper: Sheet
Date Range
7/1/2020 - current
Allotment Code
344.01
Annual Accumulation
1 cubic ft
1.5 GB
1.5 GB
Current Volume
15 cubic ft
5.38 GB
5.38 GB
Record Value
Administrative
Fiscal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
Yes
Confidential Legal Citation
TCA 10-7-504
Does this Record Series Contain Sensitive Information?
No
Agency Retention
6
Retention Legal Citation
T.C.A. 52-3-101(d)
Electronic Records Plan Inventory
System Name
Shared File Servers
Hardware Description
Windows Servers 2012 R2
Software Description
MS Applications
System Location
State of Tennessee Data Centers
Backup Procedures
Replication across Data Centers, Complete Weekly File Backup
Disaster Recovery
3 months on site, 7 years Stone Mountain
Data Migration Description
Data is stored as combination of PDF and/or Microsoft Word and Excel files. Data is periodically backed up by STS. Data may be copied and/or extracted in bulk through standard Windows file.
RDA Comments
Records Management Division (RMD)
Thu, 09/18/2025
No recommended changes.
Tennessee State Library and Archives
Mon, 09/22/2025
No recommended changes.
Comptroller Audit Review
Fri, 09/19/2025
We have reviewed RDA 11305 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Mon, 09/22/2025
Thank you!
RMD Director
Fri, 09/26/2025
RDA 11305 is a request to revise an RDA. The retention period will change from five years to six years and destroy. The format will be paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 11305.
Public Records Commission
Mon, 10/20/2025
PRC approves RDA 11305
