An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2954
Effective Date
Record Series Abstract
Affidavits from Candidates, Letters of Certification, Miscellaneous Correspondence
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and stored in paper. Records are maintain in agency for 5 years then destroyed by state approved methods.
Worksheet
Record Location
Department of State Division of Elections 7th Floor, WR Snodgrass TN Tower Nashville, TN
File Arrangement
Election Year & County
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1997 - current
Agency
Allotment Code
30501
Annual Accumulation
0.5 cu. ft.
Current Volume
4 cu. ft.
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
T.C.A. 54-7-104
RDA Comments
Records Management Division (RMD)
10-03-2018
No recommended changes.
Tennessee State Library and Archives
10-04-2018
No recommended changes.
Comptroller Audit Review
10-04-2018
We have reviewed RDA 2954 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-05-2018
No recommended changes.
RMD Director
10-12-2018
RDA 2954 is a request to revise an RDA. The retention period will remain five years and destroy. The format will be paper. The Title, Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2954.
Public Records Commission
10-30-2018
PRC approves RDA 2954.