An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1744
Effective Date
Record Series Abstract
Records are comprised of the official certifications of election results from the 95 counties in Tennessee.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
At Election Certification.
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records are generated and stored in paper. After the votes from each county are totaled and the results of all elections have been certified, records will be transferred to Library & Archives.
Worksheet
Record Location
Department of State Division of Elections 7th Floor, WR Snodgrass TN Tower Nashville, TN
File Arrangement
Chronologically, by county
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2012 - current
Agency
Allotment Code
30502
Annual Accumulation
.3 cu. ft.
Current Volume
1 cu. ft.
Record Value
Administrative
Fiscal
Historic
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Same
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Less than 1 year.
Retention Legal Citation
PERMANENT, T.C.A. 2-8-105
RDA Comments
Records Management Division (RMD)
10-03-2018
No recommended changes.
Tennessee State Library and Archives
10-04-2018
No recommended changes.
Comptroller Audit Review
10-04-2018
We have reviewed RDA 1744 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-05-2018
No recommended changes.
RMD Director
10-12-2018
RDA 1744 is a request to revise an RDA. The retention period will remain Permanent. The format will be paper. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 1744.
Public Records Commission
10-30-2018
PRC approves RDA 1744.