An official website of the Tennessee Secretary of State.
Core Data
RDA Number
472
Effective Date
Record Series Abstract
List of electors for President and Vice President of the United States of America
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
After Certification of Presidential Election
Total Retention Years
9
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and stored in paper. Files are maintained in agency for nine years, then destroyed by state approved methods.
Worksheet
Record Location
Department of State Division of Elections 7th Floor WR Snodgrass Tower Nashville, TN
File Arrangement
Chronologically, by election
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2000 - current
Agency
Allotment Code
30502
Annual Accumulation
0.5
Current Volume
1
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
U.S. Congress
Essential Record
No
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
9 years
RDA Comments
Records Management Division (RMD)
10-03-2018
No recommended changes.
Tennessee State Library and Archives
10-04-2018
No recommended changes.
Comptroller Audit Review
10-04-2018
We have reviewed RDA 472 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-05-2018
No recommended changes.
RMD Director
10-12-2018
RDA 472 is a request to revise an RDA. The retention period will change from ten years to nine years and destroy. The format will be paper. The Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 472.
Public Records Commission
10-30-2018
PRC approves RDA 472.