An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11405
Effective Date
Record Series Abstract
Records include but not limited to: Applications, Certificates, and correspondence
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Federal Fiscal Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and stored electronically. Kept for 5 years and then destroyed by state approved methods.
Worksheet
Record Location
436 Hogan Rd, Porter Building, Ellington Agricultural Center
File Arrangement
alpha & numeric
Media Format Generated
Electronic
Media Format Generated Summary
Electronic: Text
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Text
Date Range
10/01/2016 to current
Agency
Allotment Code
32505
Annual Accumulation
3GB
Current Volume
15 GB
Record Value
Administrative
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
United States Department of Agriculture
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5
Retention Legal Citation
7 CFR Park 353 7 CFR 354.3
Electronic Records Plan Inventory
System Name
USDA Server
Hardware Description
Hardware description run data center under meeting specifications required by contract with US Federal Government and agency.
Software Description
All software for maintaining the records series shall be maintained in accordance with the current standards of the USDA
System Location
System location with USDA
Backup Procedures
Backup Procedures set forth by USDA
Disaster Recovery
Disaster recovery plan as part of contract with vendor for recovery.
Data Migration Description
Vendor managed data migration plan as part of contract.
RDA Comments
Records Management Division (RMD)
04-08-2021
No recommended changes.
Tennessee State Library and Archives
04-08-2021
No recommended changes.
Comptroller Audit Review
04-09-2021
We have reviewed RDA 11405 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-12-2021
We concur with all comments.
RMD Director
04-12-2021
RDA 11405 is a request to create an RDA. The retention period will be five years and destroy. The format will be electronic. Recommend approval of the request to create RDA 11405.
Public Records Commission
05-04-2021
PRC approves RDA 11405