An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11354
Effective Date
Record Series Abstract
This record series includes but is not limited to lists of those for whom attorney law licenses have been ordered and their assigned numbers.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
All paper records will be reformatted as electronic files, verified and approved. Thereafter all copied paper originals will be destroyed by State approved methods. The electronic files will be retained by the Tennessee Board of Law Examiners (BLE) for 10 years. After the end of the 10 year retention period, the records will be destroyed by State approved methods.
Worksheet
Record Location
511 Union Street, Suite 525, Nashville, TN 37219
File Arrangement
Alpha by license date
Date Range
to
Agency
Allotment Code
30210
Annual Accumulation
376 Kilobytes
Current Volume
490 Kilobytes 1 Cubic Foot
Record Value
Administrative
Fiscal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
511 Union Street, Suite 525, Nashville, TN 37219
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10 years
Electronic Records Plan Inventory
System Name
BLE-Mayan - BLE License Orders
Hardware Description
Virtual Server on HP Appliance / Ubuntu Server 18
Software Description
Mayan EDMS
System Location
AOC Datacenter - 511 Union Street STE 520
Backup Procedures
Employing Veeam Backup and Replication, data is backed up daily, with full backups running Friday. Incremental backups are processed Monday through Thursday. Data is stored on an EMC Data Domain storage appliance and replicated to a remote EMC Data Domain storage appliance nightly.
Disaster Recovery
Sufficient hardware and virtual capacity exists in both locations in order to redeploy stored data and permit continuity of operations in accordance with our disaster recovery plan.
Data Migration Description
Data can be migrated between PostgreSQL databases.
RDA Comments
Records Management Division (RMD)
04-24-2019
No recommended changes.
Tennessee State Library and Archives
04-25-2019
No recommended changes.
Comptroller Audit Review
04-25-2019
We have reviewed RDA 11354 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-25-2019
Thank you.
RMD Director
05-03-2019
RDA 11354 is a request to create an RDA. The retention period will be ten years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11354.
Public Records Commission
05-22-2019
PRC approves RDA 11354