An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11300
Effective Date
Record Series Abstract
Records include, but not limited to Tennessee affidavit referendum and ballot for corn, beef, pork, eggs or other agricultural commodities.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and stored in paper. When affidavit is completed and ballot is voted on and passed a board is appointed and documents will fall under SW06 Boards and Commissions. If ballot is not passed a board is not appointed, records will be stored for 5 years under this RDA and destroyed by state approved methods.
Worksheet
Record Location
440 Hogan Rd. Nashville
File Arrangement
By County
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2012 - current
Agency
Allotment Code
32501
Annual Accumulation
5 cu ft.
Current Volume
2 cu ft.
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5
Retention Legal Citation
T.C.A 43-29-101
RDA Comments
Records Management Division (RMD)
09-13-2018
No recommended changes.
Tennessee State Library and Archives
09-20-2018
No recommended changes.
Comptroller Audit Review
09-13-2018
We have reviewed RDA ID 2447 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-10-2018
Ok as is.
RMD Director
10-12-2018
RDA 11300 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper. Recommend approval of request to create RDA 11300.
Public Records Commission
10-30-2018
PRC approves RDA 11300.