Record Series Abstract
Completed Records Disposition Authorizations, including but not limited to; memorandums, signature pages, records retention schedules, Statewide general records schedules, and related supporting documentation.
Record Series Active
Cut Off at End of
If Other, Explain
When RDA is approved.
Total Retention Years
Total Retention Months
Retention End Action
Maintain records in paper and electronic format. Paper records are to be maintained in agency permanently and a copy of final RDA will be transferred to Tennessee State Library and Archives for permanent retention. Electronic version in the form of the Web Application will be maintained per administrative value and then destroyed by state approved methods.
312 Rosa L. Parks Ave. Nashville, TN 37243
5 cubic feet.; 2 GB
14 cubic feet; 6 GB
Information Shared Outside the State
Yes - Original
Essential Record Stored
TN State Library and Archives; Agency keeps paper copy in 8th floor office TN Tower; Electronic copy is maintained on agency servers.
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Retention Legal Citation
PRC Rule 1210-1
Legal Citation PDF
Record Sample PDF
HP SAN/NAS, HP DL Servers
Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server
TN Tower, 7th Floor Server Room - Replicated to Secretary of State Disaster Recovery Site
Incremental backup DAILY, full WEEKLY backup, full MONTHLY backup (all to virtual tape and physical tape). Physical backup tapes sent off site to Iron Mountain Vault.
In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery servers. If this is not an option due to the scope of the disaster, data would be retrieved from backup tapes previously sent to Iron Mountain.
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
Legacy Revision UUID