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HISTORICAL AND ARCHITECTURAL INVENTORY Records

RDA Number
1212
Effective Date
Record Series Abstract
The Tennessee Historical Commission is charged with the implementation of the National Historic Preservation Act which requires an inventory recording the states historical and architectural, cultural resources. Tennessee Historical and Architectural Resource (CN-0601) details the survey of the property location, date of construction, owner, photographic information, architectural, grid sketch plan of the property and other documentation used to detail the survey.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Completion of Survey
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
The files are to be cut off at the completion of the survey. Records are received in paper and electronic format. Records prior to Sept.2016 will be kept in paper and microfilm format. Paper records after Sept. 2016 will be converted to electronic format and paper will be kept as a backup until electronic is verified for completeness and accuracy then destroyed. Records will be maintained in agency permanently on a STS approved server.
Allotment Code
327.04
Record Location
2941 Lebanon Road, Cloverbottom Mansion, Nashville, TN
File Arrangement
by agency
Date Range
1977 - current
Annual Accumulation
5 cubic feet,15 rolls of microfilm, Will begin electronic September 2016.
Current Volume
100 cubic feet, 300 rolls of microfilm,Will begin electronic September 2016.
Record Value
Administrative
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
National Park Services
Essential Record
No
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Record Sample PDF
System Name
OIR Oracle Network Attached Storage system: ag0319006uf012
Hardware Description
Sun Storage 7410 NAS
Software Description
2011.04.24.9.0,1-1.46. Operating System: Solaris 11. No traditional software
System Location
901 5th Ave. N., Nashville TN 37243
Backup Procedures
31 day retention snapshots kept on site. Daily incremental snapshots, and a monthly full snapshots, to tape media. Monthly snapshots older than 31 days are stored offsite, one year retention. One tape per year stored for 7 years
Disaster Recovery
OIR follows industry standard disaster recovery procedures. Full procedures are available with the Office of Information Resources.
Data Migration Description
OIR maintains and migrates data according to system updates, upgrades and replacement standards per industry standards. Full procedures are available with the Office of Information Resources.
Legacy Revision UUID
220