An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11237
Effective Date
Record Series Abstract
Total Maximum Daily Load Reports, 5 Alternative Reports are reports that are done in advance of a TMDL, and supporting documentation.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
TMDL Reports are generated and stored electronically; all historical TMDL Reports have been scanned and converted to electronic format for permanent retention. Historical supporting documentation is currently in paper format, and will be scanned for electronic storage. After verification of electronic records, paper historical supporting documentation will be destroyed by state-approved methods. Future supporting documentation will be generated and stored electronically.
Worksheet
Record Location
312 Rosa L. Parks Ave. 3rd and 11th floor, TN Tower Nashville, TN 37243
File Arrangement
By Hydrologic Unit Code number (HUC)
Media Format Generated
Electronic
Media Format Stored
Electronic
Date Range
to
Allotment Code
327.34
Annual Accumulation
5 GB
Current Volume
40 GB, 50 cu. ft.
Record Value
Administrative
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Environmental Protection Agency
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Retention Legal Citation
40 C. F. R. 130.7; Clean Water Act.
Electronic Records Plan Inventory
System Name
Enterprise FileNet, Microsoft SharePoint, Network Access Storage (NAS) Drive, Edison, or other Strategic Technology Solutions (STS) approved storage system.
Hardware Description
If stored on the State’s Edison System the hardware is maintained by STS/Edison team at their data center. If not on Edison, all hardware for maintaining the records series shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS).
Software Description
If stored on the State's Edison System the software is maintained by the STS/Edison team. If not on Edison, all software for maintaining the records series shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS). The agency shall use File Types and Formats that are considered High Confidence by OIR.
System Location
If stored on the State's Edison System it is maintained by STS/Edison team at their data center. If not on Edison, Agency Records Officer shall document the system location.
Backup Procedures
If stored on the State's Edison System the backup procedures are developed by STS/Edison team. If not on Edison, Backup procedures shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS). Backup procedures shall be reviewed and tested annually.
Disaster Recovery
If stored on the State's Edison System the disaster recovery plan is created and executed by STS/Edison team. If not on Edison, the Agency shall have a detailed Disaster Recovery Plan for the system in accordance with the current standards of Strategic Technology Solutions (STS). Disaster Recovery plans shall be reviewed annually.
Data Migration Description
If stored on the State's Edison System the data migration plan is executed by the STS/Edison team. If not on Edison, the Agency shall have a detailed plan for migrating the electronic records in case of a software upgrade/change, hardware replacement, or a disaster.
RDA Comments
Records Management Division (RMD)
11-29-2018
No recommended changes.
Tennessee State Library and Archives
12-04-2018
No recommended changes.
Comptroller Audit Review
11-29-2018
We have reviewed RDA 11237 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
12-04-2018
Thank you.
RMD Director
03-27-2019
RDA 11237 is a request to revise an RDA. The retention period will remain permanent. The format will be electronic. The Title, Abstract, Disposition, and Worksheet have been updated. Recommend approval of request to revise RDA 11237.
Public Records Commission
05-22-2019
PRC approves RDA 11237