An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11237
Effective Date
Record Series Abstract
Total Maximum Daily Load Reports, 5 Alternative Reports are reports that are done in advance of a TMDL, and supporting documentation.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
TMDL Reports are generated and stored electronically; all historical TMDL Reports have been scanned and converted to electronic format for permanent retention. Historical supporting documentation is currently in paper format, and will be scanned for electronic storage. After verification of electronic records, paper historical supporting documentation will be destroyed by state-approved methods. Future supporting documentation will be generated and stored electronically.
Worksheet
Record Location
312 Rosa L. Parks Ave. 3rd and 11th floor, TN Tower Nashville, TN 37243
File Arrangement
By Hydrologic Unit Code number (HUC)
Media Format Generated
Electronic
Media Format Stored
Electronic
Date Range
1950-Present
Allotment Code
327.34
Annual Accumulation
5 GB
Current Volume
40 GB, 50 cu. ft.
Record Value
Administrative
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Environmental Protection Agency
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Retention Legal Citation
40 C. F. R. 130.7; Clean Water Act.
Electronic Records Plan Inventory
System Name
Enterprise FileNet
Hardware Description
Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description
FileNet P8 5.2
System Location
Data Center South Primary-Data Center North Secondary
Backup Procedures
Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery
FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description
Real time replication
RDA Comments
Records Management Division (RMD)
11-29-2018
No recommended changes.
Tennessee State Library and Archives
12-04-2018
No recommended changes.
Comptroller Audit Review
11-29-2018
We have reviewed RDA 11237 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
12-04-2018
Thank you.
RMD Director
03-27-2019
RDA 11237 is a request to revise an RDA. The retention period will remain permanent. The format will be electronic. The Title, Abstract, Disposition, and Worksheet have been updated. Recommend approval of request to revise RDA 11237.
Public Records Commission
05-22-2019
PRC approves RDA 11237