An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11295
Effective Date
Record Series Abstract
This Record series covers records generated and/or received by the university as a result of litigation where the university is the party. Record series includes but is not limited to memoranda, correspondence, affidavits, consent orders, final orders, notice of hearing and charges, subpoenas, investigative reports, discovery, attorney work papers, exhibits, pleadings, settlement documents, and transcripts.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Record series is cut off after the case has been fully adjudicated and there can be no further claims or appeals.
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records will be maintained in agency for a period of seven years and then destroyed according to state approved methods. Any records subject to a superseding Confidentiality Agreement and/or a Protective Order shall not be destroyed until the termination of the Confidentiality Agreement and/or Protective Order
Worksheet
Record Location
Middle Tennessee State University Office of Legal Affairs
File Arrangement
Alpha/Numeric
Media Format Generated
Both
Date Range
Current
Allotment Code
33260
Annual Accumulation
2 cu ft 1gb
Current Volume
10 cu ft 5gb
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
7 years
Records Center Retention Period
0
Electronic Records Plan Inventory
System Name
fileserver01.fsa.mtsu.edu
Hardware Description
two Dell PowerEdge R730xd servers
Software Description
Microsoft Hyper-V virtual Windows file server
System Location
on-campus data server
Backup Procedures
EMC Networker to back up the system to disk
Disaster Recovery
We have two physical Dell PowerEdge R730xd servers running Microsoft Hyper-V with replication enabled between two data centers on campus (one server in each data center). In addition, we back up the system to two EMC Data Domain appliances (one appliance in each data center on campus) via EMC Networker.
Data Migration Description
When upgrading to a new system, we use robocopy to migrate the data from the old system to the new system.
RDA Comments
Records Management Division (RMD)
06-28-2018
No recommended changes.
Tennessee State Library and Archives
06-28-2018
No recommended changes.
Comptroller Audit Review
07-02-2018
We have reviewed RDA ID2428 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-03-2018
No Comments
RMD Director
08-10-2018
RDA 11295 is a request to create a new RDA. The retention period will be seven years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11295.
Public Records Commission
10-30-2018
PRC approves RDA 11295.