An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11314
Effective Date
Record Series Abstract
This record series includes but is not limited to documentation and information on hotels, speakers, handouts, agendas, registration, attendance, evaluation forms, correspondence, Continuing Legal Education (CLE) materials, committee listings, surveys, budget reports, bylaws, minutes, judicial newsletters from projects, conferences, seminars, educational programs, and trainings conducted by the Administrative Office of the Courts Legal Division.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
At the conclusion of the calendar year, files will be maintained by Administrative Office of the Courts Legal staff in paper and electronic format for 5 years. At the end of the 5 year retention period all electronic and paper records will be destroyed by State approved methods.
Worksheet
Record Location
Administrative Office of the Courts Nashville City Center, 6th Floor 511 Union Street, Suite 600 Nashville, TN 37219
File Arrangement
Chronological
Date Range
to
Agency
Allotment Code
30210
Annual Accumulation
2 Cubic Feet 0.13 Gigabytes
Current Volume
21 Cubic Feet 2.97 Gigabytes
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Administrative Office of the Courts Nashville City Center, 6th Floor 511 Union Street, Suite 600 Nashville, TN 37219
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Electronic Records Plan Inventory
System Name
S2711 - 2422 - Legal Division Education, Training, Conference and Events Files
Hardware Description
Virtual Server on HP Appliance / SUSE Linux 11
Software Description
Microsoft Word, Microsoft PowerPoint, Adobe PDF
System Location
AOC Datacenter - 511 Union Street STE 520
Backup Procedures
Employing Veeam Backup and Replication, data is backed up daily, with full backups running Saturday. Incremental backups are processed Sunday through Friday. Data is stored on an EMC Data Domain storage appliance and replicated to a remote EMC Data Domain storage appliance nightly.
Disaster Recovery
Sufficient hardware and virtual capacity exists in both locations in order to redeploy stored data and permit continuity of operations in accordance with our disaster recovery plan.
Data Migration Description
Any migration of files would be performed by the Network Administrator staff.
RDA Comments
Records Management Division (RMD)
10-04-2018
No recommended changes.
Tennessee State Library and Archives
10-04-2018
No recommended changes.
Comptroller Audit Review
10-04-2018
We have reviewed RDA 11314 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-05-2018
Thank you.
RMD Director
10-11-2018
RDA 11314 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper /electronic. Recommend approval of request to create RDA 11314.
Public Records Commission
10-30-2018
PRC approves RDA 11314.