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Closed DCS Due Process Files

RDA Number
11297
Effective Date
Record Series Abstract
Documents that may be included in this record series include but are not limited to rebuttal documentation, physical evidence (e.g. DVDs and bound review content), correspondence received via fax, copies of emails and postal service mail, proof of receipt returned as a part of paid postage through the USPS (which is required documentation per state rules), and other documentation resulting from appeal actions (I.e. orders and notifications issued by the administrative law judge, juvenile court or criminal court orders, etc.).
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Cut off after all Due Process steps have been completed
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
The record series is generated and maintained in paper format. Once record series has been cut off and retention has been reached, records will be destroyed via state approved methods.
Record Location
315 Deaderick Street 7th Floor Nashville, TN 37238
File Arrangement
Alpha/Numeric
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
Jan 2010 to Current
Allotment Code
359.1
Annual Accumulation
17.5 cuft Annually
Current Volume
139cuft
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Confidential Legal Citation
TCA 37-5-107, 37-1-612
Does this Record Series Contain Sensitive Information?
No
Agency Retention
7yrs
Records Center Retention Period
Up to 7 years if space needs requres the records to be sent to State Records Center
Records Management Division (RMD)
06-21-2018
No recommended changes.
Tennessee State Library and Archives
06-21-2018
No recommended changes.
Comptroller Audit Review
06-26-2018
We have reviewed RDA ID2413 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
07-24-2018
DCS is ready to move forward with this RDA. No changes are required.
RMD Director
08-10-2018
RDA 11297 is a request to create a new RDA. The retention period will be seven years and destroy. The format will be paper. Recommend approval of request to create RDA 11297.
Public Records Commission
10-30-2018
PRC approves RDA 11297.