Record Series Abstract
Employee files documenting training hours, certificates, licenses, etc. earned. Files consist of, but are not limited to, training completion certificates, licenses, completed training rosters (TO-0084), completed requests for training and training credit (TO-0083), etc.
Record Series Active
Cut Off at End of
If Other, Explain
Total Retention Years
Total Retention Months
Retention End Action
Files are created both electronically and paper. Paper files are cut off at the end of each calendar year, then scanned and maintained electronically. Paper files are then destroyed after accuracy of scanned files are verified. All electronic files are destroyed after 10 years. TRICOR adheres to TDOC accreditation standards.
TRICOR Central Office, 6185 Cockrill Bend Circle, Nashville, TN 37209
alphabetic by last name
Media Format Generated
Media Format Stored
2010 - current
1.5 cu. ft. .1 gb
8 cu. ft. .6 gb
Information Shared Outside the State
Essential Record Stored
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Electronic Records Plan Inventory
TRICOR Shared Drive H: (\\ag03sdcwf00522.net.ads.state.tn.us\AF08_Data) H:\Learning and Development
Hosted, standard virtual machine (VM) STS commodity-type server
Microsoft Windows Operating System, file sharing authenticated through Active Directory - Domain 1135, TRICOR
STS South Data Center, Lavergne TN
Executed in accordance with the Tier/level services provided by STS managed server team. A Daily backup is made and kept for 30 days and replicated each evening between the data centers.
STS Block Model Storage IOPS, Gold, Platinum, or Silver Tier (TRICOR has subscriptions to all three but STS billing is not specific to a particular server instance.
Data Migration Description
Regular maintenance of operating system security and features upgrade patches managed and performed by for the STS-managed agency file servers at the State's South Data Center - Sunday from 3:00am to 6:00am is standard. TRICOR uses the standard schedule.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 11298 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 11298 is a request to create an RDA. the retention period will be ten years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11298.