An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11298
Effective Date
Record Series Abstract
Employee files documenting training hours, certificates, licenses, etc. earned. Files consist of, but are not limited to, training completion certificates, licenses, completed training rosters (TO-0084), completed requests for training and training credit (TO-0083), etc.
Record Series Active
Yes
Cut Off at End of
Calendar Year
If Other, Explain
n/a
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Files are created both electronically and paper. Paper files are cut off at the end of each calendar year, then scanned and maintained electronically. Paper files are then destroyed after accuracy of scanned files are verified. All electronic files are destroyed after 10 years. TRICOR adheres to TDOC accreditation standards.
Worksheet
Record Location
TRICOR Central Office, 6185 Cockrill Bend Circle, Nashville, TN 37209
File Arrangement
alphabetic by last name
Media Format Generated
Both
Media Format Stored
Electronic
Date Range
2010 - current
Agency
Allotment Code
316.08
Annual Accumulation
1.5 cu. ft. .1 gb
Current Volume
8 cu. ft. .6 gb
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Stored
n/a
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
n/a
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10 years
Records Center Retention Period
n/a
Retention Legal Citation
n/a
Electronic Records Plan Inventory
System Name
TRICOR Shared Drive H: (\\ag03sdcwf00522.net.ads.state.tn.us\AF08_Data) H:\Learning and Development
Hardware Description
Hosted, standard virtual machine (VM) STS commodity-type server
Software Description
Microsoft Windows Operating System, file sharing authenticated through Active Directory - Domain 1135, TRICOR
System Location
STS South Data Center, Lavergne TN
Backup Procedures
Executed in accordance with the Tier/level services provided by STS managed server team. A Daily backup is made and kept for 30 days and replicated each evening between the data centers.
Disaster Recovery
STS Block Model Storage IOPS, Gold, Platinum, or Silver Tier (TRICOR has subscriptions to all three but STS billing is not specific to a particular server instance.
Data Migration Description
Regular maintenance of operating system security and features upgrade patches managed and performed by for the STS-managed agency file servers at the State's South Data Center - Sunday from 3:00am to 6:00am is standard. TRICOR uses the standard schedule.
RDA Comments
Records Management Division (RMD)
08-23-2018
No recommended changes.
Tennessee State Library and Archives
08-23-2018
No recommended changes.
Comptroller Audit Review
08-24-2018
We have reviewed RDA 11298 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-28-2018
Thank you!
RMD Director
09-04-2018
RDA 11298 is a request to create an RDA. the retention period will be ten years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11298.
Public Records Commission
10-30-2018
PRC approves RDA 11298.