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DEPT. OF CORRECTION ADMINISTRATIVE RECORDS

RDA Number
11085
Effective Date
Record Series Abstract
RECORD SERIES WILL CONSIST OF DOCUMENTS INCLUDING, BUT NOT LIMITED TO RECORDS PERTAINING TO ADMINISTRATIVE FUNCTIONS; COMMISSARY RECORDS WHICH INCLUDE INVENTORY TICKETS, RECEIVING RECORDS AND REQUISITIONS, REGISTER TAPES AND DAILY OPERATING REPORTS; PERSONALITY AND OTHER BATTERY TESTS WHICH INCLUDE CARLSON PSYCH, APTITUDE PROFILE AND MINN. MULTIPHASIC PERSONALITY; TOOL CONTROL RECORDS; ARMORY RECORDS; PERMANENT ISSUE KEYS CONTROL RECORDS; INSTITUTION IDENTIFICATION CARD LEDGER; AUTHORIZATION FOR SEARCH RECORDS; FACILITY MAINTENANCE RECORDS; HEALTH SERVICES MONTHLY REPORT; SECURITY CHECK LEDGERS; INMATE VISITATION HOLDING CELL RECORD and HOLDING CELL MEAL AND EXERCISE RECORD; FIRE, SAFETY AND SANITATION INSPECTION REPORTS; MODIFIED DIET REQUEST; AND FOOD SERVICES DAILY REFRIGERATOR DAILY DISHWASHER TEMPERATURE LOGS. COVERS THE FOLLOWING FORMS: CR-2725, CR-2726,CR-3700, CR-3701, CR-3702, CR-3259, CR-2124.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Retain in Agency 5 years from cut off date, then destroy by state approved method.
Record Location
TDOC offices, prison facilities across the state, and Central Office warehouse.
File Arrangement
Alpha numeric
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1900 to current
Allotment Code
32901
Annual Accumulation
50 cu. ft.
Current Volume
250 cu. ft.
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 Years
Records Center Retention Period
0
Records Management Division (RMD)
03-29-2018
Please confirm that these records are kept in paper format. If any records are kept electronically please provide all necessary electronic information and expand disposition notes.
Tennessee State Library and Archives
03-29-2018
TSLA concurs in RMD comments.
Comptroller Audit Review
03-29-2018
Audit concurs with RMD comments.
Agency Records Officer
04-03-2018
All administrative records at this time are kept in paper format.
RMD Director
04-06-2018
RDA 11085 is a request to revise an RDA. The retention period will remain five years and destroy. The format will remain paper. The Abstract and Worksheet have been updated. Recommend approval of request to revise RDA 11085.
Public Records Commission
04-25-2018
PRC approves RDA 11085.