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State Revolving Fund (SRF): Drinking Water / Clean Water revolving fund correspondence.

RDA Number
Effective Date
Record Series Abstract
Provides correspondence related to loans and grants for drinking water / clean water projects created and/or received by and for borrowers.
Record Series Active
Cut Off at End of
Fiscal Year
Total Retention Years
Total Retention Months
Retention End Action
Disposition Notes
Commencing July 1, 2017, (FY2018), all correspondence as described above will be electronically scanned and stored for the term of the retention period. All other correspondence prior to this date previously physically retained will be recalled and electronically scanned and stored as time permits. Once converted to electronic media, paper will be destroyed after electronic scan has been verified for completeness and accuracy.
Allotment Code
Record Location
Cordell Hull Building, Office of State and Local Finance/COT, 4th Floor 425 Fifth Ave North, Nashville, Tennessee 37243-3400
File Arrangement
Date Range
1978 - current
Annual Accumulation
.5 cu ft paper / 10 mg electronic
Current Volume
17 cu ft paper / .5 gb electronic
Record Value
Audit Requirements
Information Shared Outside the State
Shared Agencies
Fed. - Environmental Protection Agency, TN Residents - open records, Local Gov't Borrower's Audit Firms
Essential Record
Yes - Original
Essential Record Stored
Cordell Hull Building - Office of State and Local Finance
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Agency Retention
40 years electronically
Records Center Retention Period
37 years (until all records recalled per disposition notes)
System Name
ECM (Electronic Content Manager) Filenet or OpenText / Windows Server 2012
Hardware Description
Windows Server 2012
Software Description
Filenet and OpenText Content Server 16.2.1
System Location
Department of Comptroller
Backup Procedures
Standard, File Level back-up services. Full backups completed weekly with daily incremental backups.
Disaster Recovery
Department of Comptroller Maintained and Supported
Data Migration Description
Department of Comptroller Maintained and Supported
Legacy Revision UUID