An official website of the Tennessee Secretary of State.
Core Data
RDA Number
10137
Effective Date
Record Series Abstract
Records include but not limited to the Files Contain the Licensure Status and Licensing History of the 360,000 (+) Health Personnel, Emergency Medical Services, Vehicles & Schools Licensed by the State of Tennessee. information in the Regulatory Boards System is current as well as Historical Demographic and Profession Specific Data. Records pertain to EMS Personnel Testing and EMT/Paramedic/Ambulance Certification/Licensure Records; Division of Health Licensure and Regulation and EMS License/Certification Records for Professionals; Renewal Licensure/Certification Records, Licensure/Certification Renewals-All Professions; Licensure/Certification Closed Files. Examples of the types of Records covered include Applications, Exams, Receipts, Renewal Forms, Supporting Documentation, Related Correspondence, and Related Records previously under RDAs1165,1842,1843,1894,2579,2832,10077,1786,10132,10139,10140,10146,10072,10073,10133, and10135 are now under RDA 10137.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Closed Application date or Date License is issued.
Total Retention Years
60
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
The Files Are To Be Cut Off at the End of the Closed Application Date or Date License is Issued. Paper Records Are Scanned throughout the Application Process and Then the Paper Record Is Destroyed After Verifying the Electronic Record. Electronic Records Are Maintained In Agency 60 Years After Cut Off; Then Destroyed by State Approved Methods.
Worksheet
Record Location
MAINFRAMES IN STS Dept. of Health - 665 Mainstream Drive, Nashville.
File Arrangement
Alpha and Numeric
Media Format Generated
Electronic
Paper
Media Format Generated Summary
Electronic: Text
Electronic: Raster Image
Electronic: Spreadsheet/Database
Paper: Sheet
Media Format Stored
Electronic
Paper
Media Format Stored Summary
Electronic: Text
Electronic: Raster Image
Electronic: Spreadsheet/Database
Paper: Sheet
Date Range
1951 to Current
Agency
Allotment Code
34300
Annual Accumulation
610 cubic feet
20 gigabytes
20 gigabytes
Current Volume
698 cubic feet
400 gigabytes
400 gigabytes
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Public/LARS Management System
Essential Record
Yes - Original
Essential Record Stored
Filenet
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
Yes
Agency Retention
60 Years
Retention Legal Citation
TCA 63-1-132
Electronic Records Plan Inventory
System Name
Filenet
Hardware Description
Dell server 6850
Software Description
Windows Server 20003 FileNet version 4.04
System Location
STS Data Center South
Backup Procedures
Nightly by STS
Disaster Recovery
Disaster Recovery plan for Dept. of Health on file with STS
Data Migration Description
Java application which connects to Legacy System and converts information to the current enterprise offering
RDA Comments
Records Management Division (RMD)
08-24-2023
No recommended changes.
Tennessee State Library and Archives
08-29-2023
No recommended changes.
Comptroller Audit Review
08-25-2023
We have reviewed RDA 10137 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-31-2023
Thank you.
RMD Director
08-31-2023
RDA 10137 is a request to revise an RDA. The retention period will change from 100 years and then destroy to sixty years and then destroy. The format will be paper/electronic. The Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 10137.
Public Records Commission
09-28-2023
PRC approves RDA 10137.