Core Data
RDA Number
11276
Effective Date
Mon, 10/20/2025
Record Series Abstract
Files pertaining to any and all claims made to the Tennessee Lawyers’ Fund for Client Protection for losses caused by dishonest conduct by attorneys. Records Include, but are not limited to, all administratively dismissed, denied, approved, or awarded claims, correspondence, reports, evidence, and other items under review or generated by the Tennessee Lawyers’ Fund for Client Protection. Items contained in the file are confidential except where made public pursuant to Tennessee Supreme Court Rule 25, Section 17.01.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Until Tennessee Lawyers' Fund for Client Protection's decision on the claim.
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Active files will be maintained by staff in paper and electronic format until the conclusion of the claim. Upon the conclusion, all original paper documents will be reformatted as electronic files, verified and approved. Thereafter, all copied paper originals will be destroyed by state approved methods. The electronic files will be retained by the Board of Professional Responsibility for Tennessee Lawyers' Fund for Client Protection permanently to comply with the Funds’ mission, to ensure that claims received are fairly processed and knowledge of and information on every claim is retained.
Worksheet
Record Location
Tennessee Board of Professional Responsibility 10 Cadillac Drive, Suite 220 Brentwood, TN 37027
File Arrangement
alpha-numeric
Media Format Generated
Electronic
Paper
Media Format Generated Summary
Electronic: Other
Paper: Sheet
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Other
Date Range
1981 to current
Allotment Code
30227
Annual Accumulation
356 GB
Current Volume
Less than 6.1 gigabyte 2 cubic feet
Record Value
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Tennessee Board of Professional Responsibility 10 Cadillac Drive, Suite 220 Brentwood, TN 37027
Essential Record Media Type
Electronic
Confidential
Yes
Confidential Legal Citation
Tennessee Supreme Court Rule 25, Section 17
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Records Center Retention Period
Not applicable.
Upon the conclusion, all original paper documents will be reformatted as electronic files, verified and approved. Thereafter, all copied paper originals will be destroyed by state approved methods.
Upon the conclusion, all original paper documents will be reformatted as electronic files, verified and approved. Thereafter, all copied paper originals will be destroyed by state approved methods.
Retention Legal Citation
Tennessee Supreme Court Rule 25, Section 17
Electronic Records Plan Inventory
System Name
TCCY Ombudsman Program
Hardware Description
Cloud based services provided by STS from Microsoft Government Sector as part of contract.
Software Description
Microsoft SharePoint cloud hosted application
System Location
Microsoft Government Cloud
Backup Procedures
Vendor backup procedures guarantees on file as part of contract.
Disaster Recovery
Vendor disaster recovery guarantees on file as part of contract.
Data Migration Description
Procedures outlined in contract for updating software or for end of contract migration to new vendor.
RDA Comments
Records Management Division (RMD)
Thu, 08/07/2025
No recommended changes.
Tennessee State Library and Archives
Mon, 08/25/2025
No recommended changes.
Comptroller Audit Review
Mon, 08/11/2025
We have reviewed RDA 11276 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Wed, 09/03/2025
Thank you.
RMD Director
Mon, 09/08/2025
RDA 11276 is a request to revise an RDA. The retention period will change from ten years and destroy to permanent. The format will be paper/electronic. The Title, Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 11276.
Public Records Commission
Mon, 10/20/2025
PRC approves RDA 11276
