An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11276
Effective Date
Record Series Abstract
Files pertaining to claims made to the Tennessee Lawyers' Fund for Client Protection for losses caused by dishonest conduct by attorneys. Records include, but are not limited to, all claims, correspondence, reports, evidence, and other items under review by the Tennessee Lawyers' Fund for Client Protection. Items contained in the file are confidential except where made public pursuant to Tennessee Supreme Court Rule 25, Section 17.01.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Until Tennessee Lawyers' Fund for Client Protection's decision on the claim.
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Active files will be maintained by staff in paper and electronic format until the conclusion of the claim. Upon the conclusion, all original paper documents will be reformatted as electronic files, verified and approved. Thereafter, all copied paper originals will be destroyed by state approved methods. The electronic files will be retrained by the Board of Professional Responsibility for Tennessee Lawyers' Fund for Client Protection for 10 years and will then be destroyed by state approved methods.
Worksheet
Record Location
Tennessee Board of Professional Responsibility 10 Cadillac Drive, Suite 220 Brentwood, TN 37027
File Arrangement
alpha-numeric
Media Format Stored
Electronic
Date Range
to
Agency
Allotment Code
PENDING
Annual Accumulation
Unknown (This is the first year that BPR is handling these files) 0.2 cubic feet
Current Volume
Less than 1 gigabyte 2 cubic feet
Record Value
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Tennessee Board of Professional Responsibility 10 Cadillac Drive, Suite 220 Brentwood, TN 37027
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
Tennessee Supreme Court Rule 25, Section 17
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10 Years
Retention Legal Citation
Tennessee Supreme Court Rule 25, Section 17
Electronic Records Plan Inventory
System Name
TCCY Ombudsman Program
Hardware Description
Cloud based services provided by STS from Microsoft Government Sector as part of contract.
Software Description
Microsoft SharePoint cloud hosted application
System Location
Microsoft Government Cloud
Backup Procedures
Vendor backup procedures guarantees on file as part of contract.
Disaster Recovery
Vendor disaster recovery guarantees on file as part of contract.
Data Migration Description
Procedures outlined in contract for updating software or for end of contract migration to new vendor.
RDA Comments
Records Management Division (RMD)
03-29-2018
No recommended changes.
Tennessee State Library and Archives
03-29-2018
No recommended changes.
Comptroller Audit Review
03-29-2018
We have reviewed RDA ID2385 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-03-2018
Thank you.
RMD Director
04-06-2018
RDA 11276 is a request to create an RDA. The retention period will be ten years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11276.
Public Records Commission
04-25-2018
PRC approves RDA 11276.