An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11315
Effective Date
Record Series Abstract
This record series consists of but is not limited to continuing legal education materials, volunteer event materials, presentation materials, handouts and surveys, speaker information, notes, and all documents used to prepare for and that were created during the planning and execution of these events.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Active files will be maintained by staff at the facilities of Tennessee Lawyers Assistance Program (TLAP) in paper and electronic format. Once the files are rendered inactive, they will be retained by TLAP staff for 7 years. At the end of the 7 year retention period, the paper and electronic files will be destroyed by State approve methods.
Worksheet
Record Location
Tennesseee Lawyers Assistance Program 214 Second Avenue, North, Suite 1 Nashville, TN 37201
File Arrangement
Alpha
Media Format Generated
Both
Date Range
1999 - Current
Allotment Code
30201
Annual Accumulation
.15 cubic feet .31 gigabytes
Current Volume
2.7 cubic feet 5.589 gigabytes
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Event Attendees
Essential Record
Yes - Original
Essential Record Stored
Tennesseee Lawyers Assistance Program 214 Second Avenue, North, Suite 1 Nashville, TN 37201
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
7 years
Records Center Retention Period
0
Retention Legal Citation
Rule 33
Electronic Records Plan Inventory
System Name
IB55S01 - 2375 - Tennessee Lawyers Assistance Program (TLAP) Education, Training, Conference and Events Files
Hardware Description
Virtual Server on HP Appliance / SUSE Linux 12
Software Description
Microsoft Word, Microsoft PowerPoint, Adobe PDF
System Location
Nashville Supreme Court Data Center
Backup Procedures
Employing Veeam Backup and Replication, data is backed up daily, with full backups running Friday. Incremental backups are processed Monday through Thursday. Data is stored on an EMC Data Domain storage appliance and replicated to a remote EMC Data Domain storage appliance nightly.
Disaster Recovery
Sufficient hardware and virtual capacity exists in both locations in order to redeploy stored data and permit continuity of operations in accordance with our disaster recovery plan.
Data Migration Description
Any migration of files would be performed by Network Administrator staff.
RDA Comments
Records Management Division (RMD)
10-04-2018
No recommended changes.
Tennessee State Library and Archives
10-04-2018
No recommended changes.
Comptroller Audit Review
10-04-2018
We have reviewed RDA 11315 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-05-2018
Thank you.
RMD Director
10-11-2018
RDA 11315 is a request to create an RDA. The retention period will be seven years and destroy. The format will be paper /electronic. Recommend approval of request to create RDA 11315.
Public Records Commission
10-30-2018
PRC approves RDA 11315.