An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2410
Effective Date
Record Series Abstract
Records of decisions made by the State in writing with regard to provisions allowed under Subpart H, P, T and U of 40 CFR, including Bacteriological Monitoring Plans, Chemical Monitoring Letters and Lead & Copper Master Site Sampling List.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
40
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are received in paper and electronic form. Paper records are scanned, once verified, paper is destroyed. Electronic records are kept until cut off, retained for 40 years, then destroyed by state approved methods. When records are updated, the former version can be destroyed.
Worksheet
Record Location
TN Tower, 11th Floor
File Arrangement
Numeric
Media Format Generated
Both
Media Format Stored
Electronic
Date Range
2002 to present
Allotment Code
327.34
Annual Accumulation
10 cu ft, electronic storage will begin in May 2019.
Current Volume
10 cu ft, electronic storage will begin in May 2019.
Record Value
Administrative
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Environmental Protection Agency
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
40 years
Retention Legal Citation
40 CFR 142.14
Electronic Records Plan Inventory
System Name
Enterprise FileNet
Hardware Description
Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description
FileNet P8 5.2
System Location
Data Center South Primary-Data Center North Secondary
Backup Procedures
Data is backed up nightly as well as daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery
FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two data centers in the event that a fail over is needed.
Data Migration Description
Real time replication
RDA Comments
Records Management Division (RMD)
01-17-2019
No recommended changes.
Tennessee State Library and Archives
02-05-2019
No recommended changes.
Comptroller Audit Review
01-22-2019
We have reviewed RDA 2410 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
02-05-2019
Thank you.
RMD Director
03-27-2019
RDA 2410 is a request to revise an RDA. The retention period will remain forty years and destroy. The format will be paper/electronic. The Abstract, Title, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2410.
Public Records Commission
05-22-2019
PRC approves RDA 2410.