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Drinking Water Program Records of Decisions

RDA Number
2410
Effective Date
Record Series Abstract
Records of decisions made by the State in writing with regard to provisions allowed under Subpart H, P, T and U of 40 CFR, including Bacteriological Monitoring Plans, Chemical Monitoring Letters and Lead & Copper Master Site Sampling List.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
40
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are received in paper and electronic form. Paper records are scanned, once verified, paper is destroyed. Electronic records are kept until cut off, retained for 40 years, then destroyed by state approved methods. When records are updated, the former version can be destroyed.
Allotment Code
327.34
Record Location
TN Tower, 11th Floor
File Arrangement
Numeric
Date Range
2002 to present
Annual Accumulation
10 cu ft, electronic storage will begin in May 2019.
Current Volume
10 cu ft, electronic storage will begin in May 2019.
Record Value
Administrative
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Environmental Protection Agency
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
40 years
System Name
Enterprise FileNet
Hardware Description
Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description
FileNet P8 5.2
System Location
Data Center South Primary-Data Center North Secondary
Backup Procedures
Data is backed up nightly as well as daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery
FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two data centers in the event that a fail over is needed.
Data Migration Description
Real time replication
Legacy Revision UUID
2374