An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11272
Effective Date
Record Series Abstract
These records are those maintained by the Office of the Solicitor General and relating to any matter in which documents are, or may be, filed in any court. Such records include briefs, petitions, motions, memoranda, affidavits, and other substantive filings, and edited drafts thereof. Such records also include internal memoranda, routing forms, and correspondence, including emails, relating to the substance or process of the matter. These records are also those maintained by the Office of the Solicitor General and relating to a request for an Attorney General opinion or client advice. Such records include opinion requests, routing forms, internal memoranda, and correspondence, including emails, relating to the substance or process of the opinion request. These records do not include Attorney General opinions that have been finalized and issued. These records may contain confidential information
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
These records are cut off when a matter is dismissed, fully adjudicated and no longer subject to any appeal, terminated, or otherwise resolved, or when an Attorney General opinion has been issued or otherwise resolved. Matters including final orders that provide for active oversight or further activity such as reporting requirements shall not be cut off until such oversight or activity is concluded.
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records may be maintained in paper or electronic format so long as electronic content has been verified for completeness, accuracy, and usability. Records in paper format may be transferred to the State Records Center. Electronic records shall be kept in storage that is maintained or approved by the Attorney General's Office. Retain 10 years and then destroy.
Worksheet
Record Location
Rachel Jackson Building, 320 6th Avenue North, Nashville, TN 37243; UBS Building, 315 Deaderick Street, Nashville, TN 37243; 100 West Martin Luther King Blvd., Suite 810, Chattanooga, TN 37402; 225 Martin Luther King Jr. Drive, Suite 470A, Jackson, TN 38301; First Floor Historic Post Office Bldg., 561 West Main Street, Knoxville, TN 37902; One Commerce Square, 40 South Main Street, Suite 1014, Memphis, TN 38103; Richards & Richards, 1741 Elm Hill Pike, Nashville, TN 37210
File Arrangement
Numeric
Media Format Generated
Both
Date Range
1980 to current
Agency
Allotment Code
303.01
Annual Accumulation
10 cubic feet; 6 gigabytes
Current Volume
44 cubic feet; 22.8 gigabytes
Record Value
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Other State and Federal Law Enforcement Agencies
Essential Record
Yes - Original
Essential Record Stored
Rachel Jackson Building, 320 6th Avenue North, Nashville 37243
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
Tenn. Code s 10-7-504
Does this Record Series Contain Sensitive Information?
No
Agency Retention
As long as active; records may be maintained in paper or electronic format so long as electronic content has been verified for completeness, accuracy and usability. Records in paper format may be transferred to the State Records Center. Electronic records shall be kept in storage that is maintained or approved by the Attorney General's Office.
Records Center Retention Period
Up to 10 years
Electronic Records Plan Inventory
System Name
AG-VNX5200
Hardware Description
EMC VNX5200 SAN and Cisco UCS servers
Software Description
Files are stored on the VNX5200 SAN/Cisco UCS and are accessed by users using Microsoft Windows 7 OPS on their Desktops and Laptops
System Location
The Production SAN is located at STS Data Center South
Backup Procedures
Using the EMC Avamar Backup and Recovery & EMC Data Domain Solution for file system backup and recovery
Disaster Recovery
Files are replicated to a second SAN, the EMC VNX5300 at STS Data Center North
Data Migration Description
All data will be migrated or restored using our EMC Avamar solution
RDA Comments
Records Management Division (RMD)
03-22-2018
No recommended changes.
Tennessee State Library and Archives
03-26-2018
No recommended changes.
Comptroller Audit Review
03-22-2018
We have reviewed RDA 11272 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-03-2018
Thank you
RMD Director
04-06-2018
RDA 11272 is a request to create an RDA. The retention period will be ten years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11272.
Public Records Commission
04-25-2018
PRC approves RDA 11272.