State flag of Tennessee An official website of the Tennessee Secretary of State.

Certified Public Accountant Candidate File

RDA Number
Effective Date
Record Series Abstract
Record series includes but is not limited to: Exam Score Records for individuals that have yet to apply for a Certified Public Accountant Candidate (CPA) license, transcripts, and professional ethics exam certificates.
Record Series Active
Cut Off at End of
If Other, Explain
Calendar year in which exams scores expired and are no longer valid.
Total Retention Years
Total Retention Months
Retention End Action
Disposition Notes
Documents are maintained as part of candidate file for individuals who have not applied for a CPA license. They are received as part of the CPA candidacy exam. Documents will be maintained in either paper or electronic format as long as the electronic file has been verified for completeness and accuracy. When an individual applies for a Certified Public Accountant (CPA) license the record is transferred to RDA 10222 - Regulatory Boards Licensing Files. If after ten years an individual has not applied for a license, the exam scores expire and the record series begins its retention phase. Record series is kept for an additional 10 years in agency, and then destroyed
Record Location
500 James Robertson Parkway, Davy Crockett Tower, Nashville, TN 37243
File Arrangement
Date Range
Allotment Code
Annual Accumulation
.25 cubic feet, 2 MB
Current Volume
3 cubic feet, 20 MB
Record Value
Audit Requirements
Information Shared Outside the State
Shared Agencies
Information is shared with other state boards as requested
Essential Record
Does this Record Series Contain Sensitive Information?
Agency Retention
20 years
System Name
Network shared volume - ag03sdcwf00507
Hardware Description
The records are stored on a network shared volume running on a Windows 2012 Server R2 WM. Files are accessed using a Windows 9 desktop or laptop.
Software Description
The records are accessed on a network shared volume running on a Windows 2012 Server R2 WM. Files are accessed using a Windows 9 desktop or laptop.
System Location
The network file share is located in the South Data Center (SDA).
Backup Procedures
Oracle NAS - Daily incremental tape backups - Weekly Full-Backup - done once a week - Monthly-Backup - once completed tape is sent to offsite storage
Disaster Recovery
Oracle NAS Storage - Restore from Incremental-Backup - Restore from Weekly Full-Backup - Restore from Monthly Full-Backup
Data Migration Description
These records are scanned from a copier-scanner
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA ID 2347 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Agency concurs with no recommended changes.
RMD Director
RDA 11267 is a request for a new RDA. The records series will be retained for ten years and then destroyed. The format will be paper/electronic. Recommend approval of request to create RDA 11267.
Public Records Commission
PRC approves RDA 11267.