Core Data
RDA Number
11257
Effective Date
Wed, 09/23/2026
Record Series Abstract
Records include but not limited to applications for State Records for different species of fish. Applications include fisher information, catch method, size and weight of fish, and other administrative information needed to determine if the fish caught is a State Record.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records are generated in paper by anglers and stored in-agency. Records are to be maintained permanently to maintain their historic value. Records may be maintained in either paper or electronic format, as long as the electronic content has been verified for completeness, accuracy, and usability. Records will be held in-agency for 5 years before being transferred to State Library and Archives for permanent retention.
Worksheet
Record Location
5107 Edmondson Pike
Nashville, TN 37211
Nashville, TN 37211
File Arrangement
NUMERIC
Media Format Generated
Paper
Media Format Stored
Electronic
Paper
Date Range
1977-CURRENT
Agency
Allotment Code
32081
Annual Accumulation
1 CU FT
Current Volume
20 CU FT
Record Value
Administrative
Historic
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years and permanent
Electronic Records Plan Inventory
System Name
BH01WF53
Hardware Description
VMWare environment at TWRA Data Center
Software Description
Windows Server 2008, VMWare Virtual Server
System Location
TWRA Data Center, Region 5 Ground Floor
Backup Procedures
hourly snapshots with weekly images Daily sent off site
Disaster Recovery
Redundant system located at secondary TWRA Data Center. Backup data/images are loaded onto redundant system. Systems tested quarterly. Offsite retrieval of data/images if necessary.
Data Migration Description
Data migration is handled according to system updates, upgrades and replacement recommendations.
RDA Comments
Records Management Division (RMD)
Thu, 08/13/2026
No recommended changes.
Tennessee State Library and Archives
Mon, 08/17/2026
No recommended changes.
Comptroller Audit Review
Tue, 08/18/2026
We have reviewed RDA 11257 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Thu, 08/20/2026
No recommended changes.
RMD Director
Thu, 08/20/2026
RDA 11257 is a request to revise an RDA. The retention period will remain permanent. The format will be paper/electronic. The Abstract, Disposition Notes, and the Worksheet have been updated. Recommend approval of the request to revise RDA 11257.
Public Records Commission
Wed, 09/23/2026
PRC approves RDA 11257.
