An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11256
Effective Date
Record Series Abstract
Records include but not limited to: Citations, Confiscations, Report Violations, and Accidents.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated in paper and electronic format. Once received records are stored in paper and electronic format. Once retention ends records will be destroyed by state approved methods.
Worksheet
Record Location
440 HOGAN RD NASHVILLE TN RM 216
File Arrangement
Alpha/Numeric
Media Format Generated
Both
Date Range
2012-CURRENT
Agency
Allotment Code
32081
Annual Accumulation
.25 CU FT .25 GB
Current Volume
.50 CU FT .50 GB
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Electronic Records Plan Inventory
System Name
BH01WF53
Hardware Description
VMWare environment at TWRA Data Center
Software Description
Windows Server 2008, VMWare Virtual Server
System Location
TWRA Data Center, Region 5 Ground Floor
Backup Procedures
Daily hourly snapshots with weekly images sent off site
Disaster Recovery
Redundant system located at secondary TWRA Data Center. Backup data/images are loaded onto redundant system. Systems tested quarterly. Offsite retrieval of data/images if necessary.
Data Migration Description
Data migration is handled according to system updates, upgrades and replacement recommendations.
RDA Comments
Records Management Division (RMD)
10-03-2018
No recommended changes.
Tennessee State Library and Archives
10-04-2018
No recommended changes.
Comptroller Audit Review
10-04-2018
We have reviewed RDA 11256 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-08-2018
Agency concurs.
RMD Director
10-11-2018
RDA 11256 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11256.
Public Records Commission
10-30-2018
PRC approves RDA 11256.