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Revenue Integrated Tax System (RITS)

RDA Number
11195
Effective Date
Record Series Abstract
Electronic database used to register and maintain taxpayers\' information regarding filing and paying state taxes. This system accounts for taxpayer payments, electronic ledgers and tax forms submitted with those payments for each type of Tennessee tax. Records series includes but not limited to: Revenue stamps, Tax Returns, etc.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records are generated in both paper and electronic. Paper records are converted to electronic and maintained in the RITS electronic database system, once paper records are reviewed for completeness and accuracy they will be destroyed. The electronic database is maintained and supported through several servers. These records are kept permanently in agency.
Record Location
500 Deaderick Street, Andrew Jackson Building
File Arrangement
Alpha-Numeric
Media Format Stored
Electronic
Date Range
to
Allotment Code
347.16
Annual Accumulation
1100GB
Current Volume
22,000GB
Record Value
Administrative
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Essential Record
Yes - Original
Essential Record Stored
Agency servers and IBM Colorado location
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
TCA 67-5-402
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanently
Records Center Retention Period
None
System Name
RITS
Hardware Description
RITS runs on an IBM mainframe computer.
Software Description
RITS is a legacy mainframe system that is used by the Department of Revenue to record and support the filing of tax returns, revenue collection, and the enforcement of tax payments. This system is written in the following languages: COBOL, Easytrieve, CICS. Transactions are input online during the day and are processed each night.
System Location
IBM in Boulder, Colorado
Backup Procedures
RITS data is backed up nightly before batch processing begins.
Disaster Recovery
Bi-annual Disaster Recovery tests are completed that test for recovery should the system go down, and that includes division testing as well (TPS, VS, etc.).
Data Migration Description
N/A. Data is housed on DB2 tables in Boulder, Colorado and is not migrated to any other platform or system.
Records Management Division (RMD)
02-02-2017
No recommended changes.
Tennessee State Library and Archives
02-02-2017
No recommended changes.
Comptroller Audit Review
02-06-2017
We have reviewed RDA 11195 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
02-14-2017
No recommended changes.
RMD Director
02-14-2017
RDA 11195 is a request to create an RDA. The retention period will permanent. The format will be electronic. Recommend approval of request to create RDA 11195.
Public Records Commission
04-08-2020
PRC Approves RDA 11195