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Administrative Case Notes Documenting Records Under Court Ordered Seal

RDA Number
11250
Effective Date
Record Series Abstract
These records include administrative case notes documenting the description of all records sealed by court order, an explanation of the purpose and usage of all records sealed by court order prior to their record cut-off date, and the final disposition of all cases containing sealed records. These records also include a copy of the court order imposing the seal.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
cut off when the files are dismissed, fully adjudicated and no longer subject to any appeal or they are terminated or otherwise resolved.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
These case notes document records kept in ID 2307. Records may be maintained in paper or electronic format so long as electronic content has been verified for completeness, accuracy, and usability. Paper records shall be stored in the AG's office. Electronic records shall be kept in storage that is maintained or approved by the AG's Office.
Allotment Code
303.01
Record Location
John Sevier Building, 500 Charlotte Avenue, Nashville, TN 37243; UBS Building, 315 Deaderick Street, Nashville, TN 37243; 100 West Martin Luther King Blvd., Suite 810, Chattanooga, TN 37402; 225 Martin Luther King Jr. Drive, Suite 470A, Jackson, TN 38301; First Floor Historic Post Office Bldg., 561 West Main Street, Knoxville, TN 37902; One Commerce Square, 40 South Main Street, Suite 1014, Memphis, TN 38103; Richards & Richards, 1741 Elm Hill Pike, Nashville, TN 37210.
File Arrangement
Numeric
Date Range
2017 - Current
Annual Accumulation
1 cu ft. >1 gigabyte
Current Volume
1 cu ft. 1 gigabyte
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Shared Agencies
N/A
Essential Record
Yes - Original
Essential Record Stored
John Sevier Building, 500 Charlotte Avenue, Nashville, TN 37243; UBS Building, 315 Deaderick Street, Nashville, TN 37243; 100 West Martin Luther King Blvd., Suite 810, Chattanooga, TN 37402; 225 Martin Luther King Jr. Drive, Suite 470A, Jackson, TN 38301; First Floor Historic Post Office Bldg., 561 West Main Street, Knoxville, TN 37902; One Commerce Square, 40 South Main Street, Suite 1014, Memphis, TN 38103; Richards & Richards, 1741 Elm Hill Pike, Nashville, TN 37210.
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Records may be maintained in paper or electronic format so long as electronic content has been verified for completeness, accuracy, and usability. Paper records shall be stored in the AG's office. Electronic records shall be kept in storage that is maintained or approved by the AG's Office. Retain 5 years, then may be destroyed by the Attorney General's Office only.
Records Center Retention Period
These records may not be stored or destroyed by any entity other than the Attorney General's Office.
Record Sample PDF
2318.sample.pdf163.38 KB
System Name
AG-VNX5200
IT-ABC Number
N/A
Hardware Description
EMC VNX5200 SAN and Cisco UCS servers.
Software Description
Files are stored on the VNX5200 SAN/Cisco UCS and are access by users using Microsoft Windows 7 OPS on their Desktops and Laptops.
System Location
The Production SAN is located at STS Data Center South
Backup Procedures
Using the EMC Avamar Backup and Recovery & EMC Data Domain Solution for file system backup and recovery.
Disaster Recovery
Files are replicated to a second SAN, the EMC VNX5300 at STS Data Center North.
Data Migration Description
All data will be migrated or restored using our EMC Avamar solution.
Legacy Revision UUID
2318