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Client and other State Government Communication Files

RDA Number
11243
Effective Date
Record Series Abstract
These records are related to informal and formal requests for review, advice or opinions by State departments, agencies and other government entities or officials. The records include but are not limited to correspondence, memoranda, and records related to Attorney General Opinions. The records may contain confidential information
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
These records cut off when the request for a review, advice or an opinion has been satisfied. Records may be maintained in paper or electronic format so long as electronic content has been verified for completeness, accuracy and usability
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records in paper format may be transferred to the State Records Center. Electronic records shall be kept in storage that is maintained or approved by the Attorney General's Office.
Allotment Code
303.01
Record Location
John Sevier Building, 500 Charlotte Avenue, Nashville, TN 37243; UBS Building, 315 Deaderick Street, Nashville, TN 37243; 100 West Martin Luther King Blvd., Suite 810, Chattanooga, TN 37402; 225 Martin Luther King Jr. Drive, Suite 470A, Jackson, TN 38301; First Floor Historic Post Office Bldg., 561 West Main Street, Knoxville, TN 37902; One Commerce Square, 40 South Main Street, Suite 1014, Memphis, TN 38103; Richards & Richards, 1741 Elm Hill Pike, Nashville, TN 37210.
File Arrangement
Numeric
Date Range
1900 to current
Annual Accumulation
0 cu ft. 1 gigabyte
Current Volume
280 cu ft. 52 gigabytes
Record Value
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Agencies represented by the Attorney General's Office and entities that are allowed access under the Public Records Law.
Essential Record
Yes - Original
Essential Record Stored
John Sevier Building, 500 Charlotte Avenue, Nashville, TN 37243; UBS Building, 315 Deaderick Street, Nashville, TN 37243; 100 West Martin Luther King Blvd., Suite 810, Chattanooga, TN 37402; 225 Martin Luther King Jr. Drive, Suite 470A, Jackson, TN 38301; First Floor Historic Post Office Bldg., 561 West Main Street, Knoxville, TN 37902; One Commerce Square, 40 South Main Street, Suite 1014, Memphis, TN 38103; Richards & Richards, 1741 Elm Hill Pike, Nashville, TN 37210.
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
Tenn. Code Ann. 10-7-504
Does this Record Series Contain Sensitive Information?
No
Agency Retention
As long as active; Records may be maintained in paper or electronic format so long as electronic content has been verified for completeness, accuracy and usability. Records in paper format may be transferred to the State Records Center. Electronic records shall be kept in storage that is maintained or approved by the Attorney General's Office
Records Center Retention Period
Up to 5 years
System Name
AG-VNX5200
IT-ABC Number
N/A
Hardware Description
EMC VNX5200 SAN and Cisco UCS servers.
Software Description
Files are stored on the VNX5200 SAN/Cisco UCS and are access by users using Microsoft Windows 7 OPS on their Desktops and Laptops
System Location
The Production SAN is located at STS Data Center South
Backup Procedures
Using the EMC Avamar Backup and Recovery & EMC Data Domain Solution for file system backup and recovery.
Disaster Recovery
Files are replicated to a second SAN, the EMC VNX5300 at STS Data Center North
Data Migration Description
All data will be migrated or restored using our EMC Avamar solution.
Legacy Revision UUID
2310