An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11231
Effective Date
Record Series Abstract
This electronic and paper record series includes but is not limited to Supreme Court initial questionnaire and renewal forms and corresponding documents (letters, emails, etc.) that have been submitted by attorneys seeking to become registered with the Court as one that is qualified to receive capital case appointments. This record series also includes the electronic lists that are created using the information from the registration forms which are posted to the Administrative Office of the Court's website for reference and consideration.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
All paper documents will be reformatted as electronic files. All copies will be destroyed by state approved methods. The electronic files will be retained by the Communications Division permanently.
Worksheet
Record Location
Nashville City Center, Suite 600 511 Union Street
File Arrangement
Numeric
Media Format Generated
Both
Media Format Stored
Electronic
Date Range
2008 - Present
Allotment Code
30201
Annual Accumulation
.25 Cubic Feet 0.0003 Gigabytes
Current Volume
1 Cubic Foot 0.35583 Gigabytes
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Administrative Office of the Courts Nashville City Center, Suite 600 511 Union Street, Nashville, TN 37219
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Electronic Records Plan Inventory
System Name
Capital Case Attorney Registration Files
Hardware Description
Virtual Server on HP Appliance / SUSE Linux 11
Software Description
Microsoft Word, Adobe PDF
System Location
Administrative Office of the Courts Nashville City Center, Suite 600 511 Union Street Nashville, TN 32719
Backup Procedures
Employing Veritas NetBackup, data is backed up on the following schedule: Complete backups run on Fridays. Differential backups are processed Monday through Thursday each week. Backup data is stored on EMC Data domain disc storage and is replicated to a remote, second data domain appliance nightly.
Disaster Recovery
Sufficient hardware and virtual capacity exists in both locations in order to redeploy stored data and permit continuity of operations in accordance with our disaster recovery plan.
Data Migration Description
Any migration of files would be performed by NetworkAdministrator staff.
RDA Comments
Records Management Division (RMD)
08-10-2017
No Recommended Changes.
Tennessee State Library and Archives
08-10-2017
No recommended changes.
Comptroller Audit Review
08-10-2017
We have reviewed RDA 11231 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-11-2017
Thank you.
RMD Director
08-15-2017
RDA 11231 is a request for a new RDA. The retention period will Permanent and the format will be Electronic. Recommend approval of request to create RDA 11231.
Public Records Commission
09-07-2017
PRC approves RDA 11231.