An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2902
Effective Date
Record Series Abstract
Licensing for radioactive source or by product material fo medical use. APPLICATION FOR SOURCE MATERIAL (CN-0713), GENERAL LICENSE FOR IN VITRO TESTING WITH RADIOACTIVE MATERIAL (CN-0714), APPLICATION FOR RADIOACTIVE MATERIAL LICENSE-HUMAN MEDICAL USE(CN-0715), APPLICATION FOR RADIOACTIVE MATERIAL LICENSE (CN-0716) ETC.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
At closure of the license
Total Retention Years
50
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Scan records after closure of the license, destroy paper upon verification of the electronic data. The electronic records will be held in agency for 50 years, then destroy by state approved methods.
Worksheet
Record Location
312 Rosa L. Parks Blvd. 15th floor and 3rd floor and Environmental Field Offices across the state.
File Arrangement
Alpha
Media Format Generated
Paper
Media Format Stored
Electronic
Date Range
to
Allotment Code
327.32
Annual Accumulation
2 cu. ft., 3 rolls of microfilm, will begin electronic October 2017
Current Volume
238 cu. ft.and 11 rolls of microfilm, will begin electronic October 2017
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
US Nuclear Regulatory Commission
Essential Record
No
Essential Record Stored
312 Rosa L. Parks Ave Nashville, TN 37243
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
50 years
Retention Legal Citation
TCA 11-1-102(C-1)
Electronic Records Plan Inventory
System Name
Enterprise FileNet
Hardware Description
Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description
FileNet P8 5.2
System Location
Data Center South Primary-Data Center North Secondary
Backup Procedures
Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery
FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description
Real time replication
RDA Comments
Records Management Division (RMD)
08-10-2017
No recommended changes.
Tennessee State Library and Archives
08-10-2017
No recommended changes.
Comptroller Audit Review
08-10-2017
We have reviewed RDA 2902 from an audit standpoint. We concur with the recommended retention and disposition specifications.
RMD Director
08-17-2017
RDA 2902 is a request to revise an RDA. The retention period will remain fifty years and destroy. The format will remain paper/electronic/film. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2902.
Public Records Commission
09-07-2017
PRC approves RDA 2902.