Record Series Abstract
Files include offender savings statements sent electronically annually from the Offender Payroll Specialist to TRICOR site managers to print and distribute to offenders working in TRICOR programs. Files are maintained electronically by the TRICOR Offender Payroll Specialist.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Files are cut-off at calendar year end then maintained 10 years on the agency HDrive (managed by the TRICOR Offender Payroll Specialist).
TRICOR Central Office, 6185 Cockrill Bend Circle, Nashville, TN 37209
Media Format Generated
Media Format Stored
2006 to current
Information Shared Outside the State
Yes - Original
Essential Record Stored
TRICOR Central Office, Weiland Workforce Development Center, 6185 Cockrill Bend Circle, Nashville, TN 37209
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Electronic Records Plan Inventory
TRICOR Shared Drive H:(\\ag03sdewf00522.net.ads.state.tn.us\AF08_Data) H:\Accounting\Offender Payroll\Monthly Payroll
Hosted, standard virtual machine (VM) STS commodity-type server
Microsoft Windows Operating System, file sharing authenticated through Active Directory - Domain 1135, TRICOR; TOMIS extracts
STS South Data Center, Lavergne, TN
Executed in accordance with the Tier/Level services provided by STS managed server team. A Daily backup is made and kept for 30 days and replicated each evening between the data centers.
STS Block Model Storage IOPS, Gold, Platinum, or Silver Tier (TRICOR has subscriptions to all 3 but STS billing is not specific to a particular server instance.
Data Migration Description
Regular maintenance of operating system security and features upgrade patches managed and performed by for the STS-managed agency file servers at the State's South Data Center - Sunday from 3:00am to 6:00am is standard. TRICOR uses the standard schedule.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 11361 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Agency is ready to proceed to receive final approval.
RDA 11361 is a request to create an RDA. The retention period will be ten years and destroy. The format will be electronic. Recommend approval of request to create RDA 11361.
Public Records Commission
PRC approves RDA 11361