An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11233
Effective Date
Record Series Abstract
This record series includes but is not limited to all Americans with Disability Act ADA requests for information, inmate inquiries, sovereign citizens correspondence, miscellaneous inquiries and requests, and any additional corresponding documents in this regard that are either attached or in response to correspondence that is sent to the Administrative Office of the Courts via postal delivery or by email.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Paper documents will be reformatted into electronic files, verified and approved. Thereafter, all paper will be destroyed by state approved methods. The electronic files will be retained by the Legal Division of the Administrative Office of the Courts for a period of 5 years and then destroyed by state approved methods.
Worksheet
Record Location
511 Union Street, Suite 600 Nashville, TN 37219
File Arrangement
Alphanumeric
Media Format Generated
Both
Media Format Stored
Electronic
Date Range
2011 - Present
Allotment Code
30210
Annual Accumulation
0.042 gigabytes
Current Volume
4 cubic feet 0.48954 gigabytes
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Stored
Administrative Office of the Courts Nashville City Center, Suite 600 511 Union Street Nashville, TN 37219
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Electronic Records Plan Inventory
System Name
ADA Inmate and Sovereign Citizen Correspondence
Hardware Description
Virtual Server on HP Appliance / SUSE Linux 11
Software Description
Microsoft Word, Adobe PDF
System Location
Administrative Office of the Courts, Nashville City Center, Suite 600, 511 Union Street, Nashville, TN 37219
Backup Procedures
Employing Veritas NetBackup, data is backed up on the following schedule: Complete backups run on Fridays.Differential backups are processed Monday through Thursday each week. Backup data is stored on EMC Data Domain disc storage and is replicated to a remote, second Data Domain appliance nightly.
Disaster Recovery
Sufficient hardware and virtual capacity exists in both locations in order to redeploy stored data and permit continuity of operations in accordance with our disaster recovery plan.
Data Migration Description
Any migration of files would be performed by Network Administrator staff.
RDA Comments
Records Management Division (RMD)
08-10-2017
No recommended changes.
Tennessee State Library and Archives
08-10-2017
No recommended changes.
Comptroller Audit Review
08-10-2017
We have reviewed RDA 11233 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-11-2017
Thank you.
RMD Director
08-15-2017
RDA 11233 is a request for a new RDA. The retention period will five years and destroy and the format will be Electronic. Recommend approval of request to create RDA 11233.
Public Records Commission
09-07-2017
PRC approves RDA 11233.