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Legal Case Files

RDA Number
2236
Effective Date
Record Series Abstract
Legal case files may include, but are not limited to, memoranda, correspondence, affidavits, consent orders, final orders, notice of hearing and charges, subpoenas, investigative reports, attorney work papers, exhibits, and transcripts. These records include all complaints and corresponding documentation not covered by a separate client program RDA.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
The Legal Case File Is Cutoff When The Case Is Closed And The Complaint Has Been Resolved.
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Maintain original in agency for two years then send legal case file to State Approved Records Center for five years, then destroy by state approved methods.
Allotment Code
33501, 33510
Record Location
Davy Crockett Bldg. 500 James Robertson Pkwy. Nashville, Tn. 37243
File Arrangement
Alpha Numeric
Date Range
1970 to current
Annual Accumulation
15 cu ft
Current Volume
125 cu ft
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
500 James Robertson Parkway, Davy Crockett Tower Nashville, TN 37243 or Richards & Richards
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Paper records to be maintained in Agency for 2 years.
Records Center Retention Period
5 years
Record Sample PDF
System Name
N/A
Legacy Revision UUID
701