Record Series Abstract
Temporary Records are defined in T.C.A 10-7-301(13) as: material which can be disposed of in a short period of time as being without value in documenting the functions of an agency. Temporary records will be scheduled for disposal by requesting approval from the public records commission [PRC] utilizing a records disposition authorization [RDA]. Temporary Records may include notes and communication media, including correspondence. These documents are only considered records of short term administrative value. (Examples: drafts, notes, voice mail, text messages, and email messages). Drafts, notes, voice mail, text messages and email messages are presumed to be temporary records unless they are governed by another RDA. Under no circumstance are documents of Fiscal, Legal, or Historic Value to be considered Temporary Records. Such records are to be covered by specific RDAs.
Record Series Active
Cut Off at End of
If Other, Explain
Files are Cut Off immediately
Total Retention Years
Total Retention Months
Retention End Action
Files are cut off immediately. Records are to be destroyed when no longer of administrative value to agency and should be disposed of according to content. Temporary records are not to be retained more than one year. Any records that needs to be retained longer than one year is not a Temporary Record but falls under another RDA with the appropriate retention period. Any sensitive or confidential information contained therein shall be destroyed according to standards for destruction of confidential information.
Vary by agency
Information Shared Outside the State
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Records Officer shall document system name.
All hardware for maintaining the records series shall be maintained in accordance with the current standards of the Strategic Technology Solutions (STS).
All software for maintaining the records series shall be maintained in accordance with the current standards of the Strategic Technology Solutions (STS). Agency shall use File Types and Formats that are considered High Confidence by STS.
Agency Records Officer shall document the system location. Though of a short term retention it is important for the electronic information to be up to date as the records must accessible until no longer of administrative use.
Backup procedures system shall be maintained in accordance with the current standards of the Strategic Technology Solutions (STS). Backup procedures shall be reviewed and tested annually.
Agency shall have a detailed Disaster Recovery Plan for the system in accordance with the current standards of the Strategic Technology Solutions (STS). Disaster Recovery plans shall be reviewed annually.
Data Migration Description
Agency shall have a detailed plan for migrating the electronic records in case of a software upgrade/change, hardware replacement, or a disaster.
Legacy Revision UUID