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University Legal Files - Austin Peay

RDA Number
11226
Effective Date
Record Series Abstract
This Record series covers records generated and/or received by the university as a result of litigation where the university is the party. Record series includes but is not limited to memoranda, correspondence, affidavits, consent orders, final orders, notice of hearing and charges, subpoenas, investigative reports, discovery, attorney work papers, exhibits, pleadings, settlement documents, and transcripts.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Record series is cut off after the case has been fully adjudicated and there can be no further claims or appeals.
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records will be maintained in agency for a period of seven years and then destroyed according to state approved methods. Any records subject to a superseding Confidentiality Agreement and/or a Protective Order shall not be destroyed until the termination of the Confidentiality Agreement and/or Protective Order
Record Location
Austin Peay State University Office of Legal Affairs
File Arrangement
Alpha/Numeric
Date Range
Current
Annual Accumulation
2 cu ft 1gb
Current Volume
10 cu ft 5gb
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
7 years
Records Center Retention Period
0
System Name
apmyfs1.apsu.edu.
IT-ABC Number
N/A
Hardware Description
vmware virtual file share server
Software Description
Windows file share
System Location
on-campus data server
Backup Procedures
There is an on campus-back up server as well as a disaster recovery location at the TBR building in Smryna. Commvault is used to create digital backups of files
Disaster Recovery
There is a disaster recovery location at the TBR building in Smryna.
Data Migration Description
Migrate to Vmware or ECM
Legacy Revision UUID
2268