Record Series Abstract
This Record series covers records generated and/or received by the university as a result of litigation where the university is the party. Record series includes but is not limited to memoranda, correspondence, affidavits, consent orders, final orders, notice of hearing and charges, subpoenas, investigative reports, discovery, attorney work papers, exhibits, pleadings, settlement documents, and transcripts.
Record Series Active
Cut Off at End of
If Other, Explain
Record series is cut off after the case has been fully adjudicated and there can be no further claims or appeals.
Total Retention Years
Total Retention Months
Retention End Action
Records will be maintained in agency for a period of seven years and then destroyed according to state approved methods. Any records subject to a superseding Confidentiality Agreement and/or a Protective Order shall not be destroyed until the termination of the Confidentiality Agreement and/or Protective Order
Austin Peay State University Office of Legal Affairs
Media Format Generated
2 cu ft 1gb
10 cu ft 5gb
Information Shared Outside the State
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Electronic Records Plan Inventory
vmware virtual file share server
Windows file share
on-campus data server
There is an on campus-back up server as well as a disaster recovery location at the TBR building in Smryna. Commvault is used to create digital backups of files
There is a disaster recovery location at the TBR building in Smryna.
Data Migration Description
Migrate to Vmware or ECM
Records Management Division (RMD)
No recommended changes
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 11226 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Agency agrees with no recommend changes
RDA 11226 is a request for a new RDA. The retention period will be seven years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11226.