An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11223
Effective Date
Record Series Abstract
Provides Operating and Maintenance Guidelines for Buildings and Equipment. (Note: RDA 000106_007 is Retiring into this RDA to provide a Newer RDA Number)
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
After Building and/or Equipment is Sold, Demolished or Removed from Service.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
These Records are maintained in the Facility until the Building or Equipment is Sold, Demolished or Removed from Service, then Destroyed.
Worksheet
Record Location
All State Owned Buildings
File Arrangement
Numerical
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
to
Agency
Allotment Code
32107
Annual Accumulation
Paper: 6.7 cu.ft.
Current Volume
Paper: 147.5 cu.ft.
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
All State Owned Buildings
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
RDA Comments
Records Management Division (RMD)
06-29-2017
No recommended changes.
Tennessee State Library and Archives
06-29-2017
No recommended changes.
Comptroller Audit Review
07-03-2017
We have reviewed RDA 11223 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
07-06-2017
Agency concurs with no recommended changes. Thank you
RMD Director
07-17-2017
RDA 11223 is a request for a new RDA. RDA 11223 is updating and replacing RDA 000106_07. The retention period will be five years and the format will be paper. Recommend approval of request to create RDA 11223.
Public Records Commission
09-07-2017
PRC approves RDA 11223.