An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11105
Effective Date
Record Series Abstract
THE FILES IN THIS RDA CONTAIN SIGNED PAPER MAPS RELATING TO LOCAL REDISTRICTING. MAPS INCLUDE CENSUS, PRECINCT, AND COUNTY COMMISSION DISTRICTS FOR A GIVEN COUNTY.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
CENSUS CYCLE
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
CERTIFIED MAPS ARE SCANNED ELECTRONICALLY BY THE OFFICE OF LOCAL GOVERNMENT AFTER A COUNTY'S REAPPORTIONMENT PLAN HAS BEEN ADOPTED (SIGNED BY APPROPRIATE COUNTY GOVERNMENT OFFICIALS) AND SENT TO THE OFFICE OF LOCAL GOVERNMENT. AGENCY WILL RETAIN AN ADMINISTRATIVE COPY ELECTRONICALLY . AFTER SCANNING AND VERIFYING ,OFFICE OF LOCAL GOVERNMENT WILL TRANSFER PAPER MAPS TO TENNESSEE STATE LIBRARY AND ARCHIVES IMMEDIATELY AFTER SCANNING FOR PERMANENT RETENTION.
Worksheet
Record Location
2nd Floor Cordell Hull Building - GIS Lab
File Arrangement
alpha
Media Format Generated
Both
Date Range
1970-CURRENT
Agency
Allotment Code
30709
Annual Accumulation
0.5 CU. FT. ONLY IN REDISTRICTING CYCLES, 18.2 GB
Current Volume
3 CU. FT PAPER, 22.7 GB
Record Value
Administrative
Historic
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Stored
2nd Floor Cordell Hull Building - GIS Lab
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
0 YEARS
Electronic Records Plan Inventory
System Name
agency network server
Hardware Description
network attached storage
Software Description
word, excel, pdf, documents
System Location
Cordell Hull Building
Backup Procedures
shadow copy (30 days), tape backup (weekly, monthly, yearly)
Disaster Recovery
replicated to DR site in real-time
Data Migration Description
data stored on file servers with appropriate file extensions. Extensions include word, excel, pdf & mxd.
RDA Comments
Records Management Division (RMD)
06-29-2017
No recommended changes.
Tennessee State Library and Archives
08-14-2017
No recommended changes.
Comptroller Audit Review
07-03-2017
We have reviewed RDA 11105 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-16-2017
No changes
RMD Director
08-17-2017
RDA 11105 is a request to revise an RDA. The retention period will remain Permanent. The time period after the Cut Off before records will be transferred to Library & Archives has been reduced. The format will remain Paper/Electronic. The Retention Period, Disposition Notes, and the Worksheet have been updated. Recommend approval of request to revise RDA 11105.
Public Records Commission
09-07-2017
PRC approves RDA 11105.