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Family Support Program

RDA Number
11308
Effective Date
Record Series Abstract
These records are pertaining to services that are provided to families of persons supported for special situations and instead of the families receiving Waiver services. Citizenship documentation, Employment and Community First Choices - Family Support Guidelines, Attestation Forms, HIPAA forms, Appointment forms, correspondence to contract agencies.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are received electronically and stored on Department's F & H drive. After retention time, records are destroyed by state approved methods.
Allotment Code
344.01
Record Location
Citizen's Plaza, 10th Floor, 400 Deaderick Street, Office 10.151, Nashville, TN 37243
File Arrangement
Alpha
Date Range
2013-current
Annual Accumulation
100 Gigabytes
Current Volume
F Network Drive 420 GB H Network Drive 195 MB
Record Value
Administrative
Fiscal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
Privacy Act of 1974 amended
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10
Record Sample PDF
2245.sample.pdf203.45 KB
System Name
Shared Network Storage Records are stored in the State of Tennesse Data Centers
IT-ABC Number
N/A
Hardware Description
Server Windows 2012 R2
Software Description
Windows Microsoft Word and Excel Programs
System Location
State of Tennessee Data Centers
Backup Procedures
Replication across Data Centers, Complete Weekly File Backup
Disaster Recovery
3 month on-site 7 years - Stone Mountain
Data Migration Description
data is stored as combination of PDF and/or Microsoft Word and Excel Files. Data is periodically backed up by STS. Data may be copied and/or extracted in bulk through standard Windows file.
Legacy Revision UUID
2245