Record Series Abstract
This records series includes but is not limited to administrative files related to Tennessee Law Enforcement training programs. Examples are curriculum, attendance records, discipline records, counseling records, test answer sheets, and general correspondence and documentation.
Record Series Active
Cut Off at End of
If Other, Explain
After the class graduates from the academy.
Total Retention Years
Total Retention Months
Retention End Action
Records are maintained in agency for 10 years after the class graduates from the academy and then destroyed according to state approved methods.
3025 Lebanon Pike, Nashville, TN 37214.
Media Format Generated
Media Format Generated Summary
Media Format Stored
Media Format Stored Summary
1989 to current
3 cubic feet; 9 MB
.10 cubic feet; 62 MB
Information Shared Outside the State
Normally, the department denies out-of-state records requests; however, news agencies often utilize in-state associates to obtain information, then it is sent to them out-of-state. So, there is a chance that the information may, in some instances, wind up outside of the state.
Confidential Legal Citation
Some information within the records may be confidential pursuant to TCA 10-7-504 Confidential Records-Exceptions.
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Tenn. Comp. Rules & Regulations 1110-07-.04(2) Record Keeping.
Electronic Records Plan Inventory
2 windows virtual servers (production & portal). Also, a shared Oracle database environment.
2 Windows 2008 R2 web server environment.
South Data Center.
Daily Incremental Backups are performed only on data that has change since that last incremental backup. Full Backup is done every weekend. Monthly Backups are run on the last Friday of each month and stored to tape. The tape is then transferred a secure offsite location where it will be stored for 7 years.
Disaster recovery services denied by agency. In case of a disaster the server/data will be restored using the following procedure: Restore from Incremental-Backup; Restore from weekly Full-Backup; Restore from Monthly Full-Backup.
Data Migration Description
Records are submitted electronically in the Acadis system.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 11210 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
The agency concurs with no recommended changes.
RDA 11210 is a request to revise an RDA. The retention period will increase from five years and destroy to ten years and destroy. The format will be paper/electronic. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA11210.
Public Records Commission
PRC approves RDA 11210.