An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11210
Effective Date
Record Series Abstract
This records series includes but is not limited to administrative files related to Tennessee Law Enforcement training programs. Examples are curriculum, attendance records, discipline records, counseling records, test answer sheets, and general correspondence and documentation.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
After the class graduates from the academy.
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are maintained in agency for 10 years after the class graduates from the academy and then destroyed according to state approved methods.
Worksheet
Record Location
3025 Lebanon Pike, Nashville, TN 37214.
File Arrangement
Alpha
Media Format Generated
Electronic
Paper
Media Format Generated Summary
Electronic: Text
Paper: Sheet
Media Format Stored
Electronic
Paper
Media Format Stored Summary
Electronic: Text
Paper: Sheet
Date Range
1989 to current
Allotment Code
33511
Annual Accumulation
3 cubic feet; 9 MB
Current Volume
.10 cubic feet; 62 MB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Normally, the department denies out-of-state records requests; however, news agencies often utilize in-state associates to obtain information, then it is sent to them out-of-state. So, there is a chance that the information may, in some instances, wind up outside of the state.
Essential Record
No
Confidential
No
Confidential Legal Citation
Some information within the records may be confidential pursuant to TCA 10-7-504 Confidential Records-Exceptions.
Does this Record Series Contain Sensitive Information?
Yes
Agency Retention
10
Records Center Retention Period
0
Retention Legal Citation
Tenn. Comp. Rules & Regulations 1110-07-.04(2) Record Keeping.
Electronic Records Plan Inventory
System Name
Acadis
Hardware Description
2 windows virtual servers (production & portal). Also, a shared Oracle database environment.
Software Description
2 Windows 2008 R2 web server environment.
System Location
South Data Center.
Backup Procedures
Daily Incremental Backups are performed only on data that has change since that last incremental backup. Full Backup is done every weekend. Monthly Backups are run on the last Friday of each month and stored to tape. The tape is then transferred a secure offsite location where it will be stored for 7 years.
Disaster Recovery
Disaster recovery services denied by agency. In case of a disaster the server/data will be restored using the following procedure: Restore from Incremental-Backup; Restore from weekly Full-Backup; Restore from Monthly Full-Backup.
Data Migration Description
Records are submitted electronically in the Acadis system.
RDA Comments
Records Management Division (RMD)
05-27-2021
No recommended changes.
Tennessee State Library and Archives
06-04-2021
No recommended changes.
Comptroller Audit Review
06-04-2021
We have reviewed RDA 11210 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
06-16-2021
The agency concurs with no recommended changes.
RMD Director
06-30-2021
RDA 11210 is a request to revise an RDA. The retention period will increase from five years and destroy to ten years and destroy. The format will be paper/electronic. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA11210.
Public Records Commission
10-25-2021
PRC approves RDA 11210.