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Board of Professional Responsibility Board Docket Files

RDA Number
Effective Date
Record Series Abstract
Record includes all pleadings filed in a disciplinary matter under review before a hearing panel, Circuit or Chancery Court, or the Supreme Court of Tennessee, as authorized by the Board of Professional Responsibility. Other items included in this record are correspondence to and from the Executive Secretary of the Board pertaining to the disciplinary matter. All items in the record are public record except as specified confidential by Court Order or pursuant to Tennessee Supreme Court Rule 9, Section 32.
Record Series Active
Cut Off at End of
If Other, Explain
Upon conclusion of the disciplinary matter or upon exhaustion of all appeals.
Total Retention Years
Total Retention Months
Retention End Action
Disposition Notes
Active paper and electronic files will be maintained by the Executive Secretary of the Board of Professional Responsibility until the conclusion of the disciplinary matter or upon exhaustion of all appeals. Upon the conclusion, the original paper documents will be reformatted as electronic files, verified and approved. Thereafter, all copied paper originals will be destroyed by state approved methods. The electronic files will be retained by the Board of Professional Responsibility permanently.
Record Location
Board of Professional Responsibility 10 Cadillac Drive, Suite 220 Brentwood, TN
File Arrangement
alpha numeric
Media Format Generated
Media Format Stored
Date Range
2001 - Current
Annual Accumulation
5 gigabytes 10 cubic feet
Current Volume
355 gigabytes 124 cubic feet
Record Value
Audit Requirements
Information Shared Outside the State
Essential Record
Yes - Original
Essential Record Stored
Board of Professional Responsibility 10 Cadillac Drive, Suite 220 Brentwood, TN
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Agency Retention
System Name
Hardware Description
We use a 3-OnBase server cluster as virtual machines hosted on a four (4) host cluster which is stored on a clustered file system; database is stored on another database server.
Software Description
ESXi Windows 2012-A2 - OnBase - Hyper-V Windows 2012 R2 - Server 2014.
System Location
Board of Professional Responsibility offices - 10 Cadillac Drive, Suite 220, Brentwood, Tennessee, in the server room; backup is on-site with additional backup stored on ASW Cloud in Virginia.
Backup Procedures
Primary backup is the document management system's secondary storage. Second backup is nightly on-site to local NAS; third backup is currently to cloud on a weekly basis (to be upgraded to nightly); database is backed up every four hours.
Disaster Recovery
Sufficient hardware and virtual capacity exists in order to restore and/or redeploy stored data and permit continuity of operations in accordance with our disaster recovery plans.
Data Migration Description
Hyland software's OnBase data migration procedures
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 11189 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Thank you!
RMD Director
RDA 11189 is a request to revise an RDA. The retention period will remain permanent. The format will remain paper/electronic. The Total Retention, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 11189.
Public Records Commission
PRC approves RDA 11189