Record Series Abstract
This records series includes but is not limited to intake paperwork, contracts, releases, medical records legal documents, monitoring records, correspondence and progress notes for all of our clients.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Active files will be maintained by Tennessee Lawyers Assistance Program (TLAP) staff in paper and electronic format. Once the file is rendered inactive, the paper original contents of the file will be reformatted as electronic files, verified and approved. Thereafter, all copied paper original documents will be destroyed by State approved methods. The electronic files will be maintained by the Tennessee Lawyers Assistance Program (TLAP) permanently.
214 2nd Avenue N., Suite 1, Nashville, TN, 37201, Storage Room
Media Format Generated
1999 - Current
28.4 Megabytes 2.53 Cubic Feet
511.08 Megabytes 45.5 Cubic Feet
Information Shared Outside the State
Yes - Original
Essential Record Media Type
Confidential Legal Citation
Tennessee Code Annotated Rule 33
Does this Record Series Contain Sensitive Information?
Electronic Records Plan Inventory
TLAP-Mayan - TLAP Client Files
Virtual Server on HP Appliance / Ubuntu Server 18
NSCB Datacenter - 401 7th Avenue North
IB55S01 - Employing Veeam Backup and Replication, data is backed up daily, with full backups running Friday. Incremental backups are processed Monday through Thursday. Data is stored on an EMC Data Domain storage appliance and replicated to a remote EMC Data Domain storage appliance nightly.
Sufficient hardware and virtual capacity exists in both locations in order to redeploy stored data and permit continuity of operations in accordance with our disaster recovery plan.
Data Migration Description
Data can be migrated between PostgreSQL database.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 11322 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 11322 is a request to create an RDA. The retention period will be permanent. The format will be paper/electronic. Recommend approval of request to create RDA 11322.
Public Records Commission
PRC approves RDA 11322