An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11235
Effective Date
Record Series Abstract
Capital case reports are created by the Administrative Office of the Courts from information gathered from our capital case attorneys and from court system records. They are used as an internal information source and are sent to specific court officials (including the Tennessee Supreme Court Justices) monthly or when a new development in a capital is discovered or reported. These records include but are not limited to eight (8) capital case reports that give status information for capital post-conviction cases in the trial courts, capital cases in the Tennessee Supreme Court for direct and extraordinary appeals, capital cases in the Tennessee Supreme Court on post-conviction appeal, capital cases in the Tennessee Supreme Court with pending Rule 11 applications, capital cases in the Court of Criminal Appeals - Court of Appeals on post-conviction appeal, capital cases in the Court of Criminal Appeals for direct and extraordinary appeals, capital Cases in the trial courts, and a death row inmates status report.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
The reports will be maintained permanently in electronic form on the Administrative Office of the Court's server.
Worksheet
Record Location
Administrative Office of the Courts, Nashville City Center, Suite 600, 511 Union Street, Nashville, TN 37219
File Arrangement
numeric
Media Format Generated
Electronic
Media Format Stored
Electronic
Date Range
1994 - Current
Allotment Code
30210
Annual Accumulation
0.065 Gigabytes
Current Volume
0.603 Gigabytes
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Department of Justice, news outlets, non-profit organizations, private citizens
Essential Record
Yes - Original
Essential Record Stored
All reports are stored electronically with the Administrative Office of the Courts
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanently
Electronic Records Plan Inventory
System Name
Capital Case Reports
Hardware Description
Virtual Server on HP Appliance / SUSE Linux 11
Software Description
Microsoft Word, Adobe PDF
System Location
Administrative Office of the Courts, Nashville City Center, Suite 600, 511 Union Street, Nashville, TN 37219
Backup Procedures
Employing Veritas NetBackup, data is backed up on the following schedule: Complete backups run on Fridays.Differential backups are processed Monday through Thursday each week. Backup data is stored on EMC Data Domain disc storage and is replicated to a remote, second data domain appliance nightly.
Disaster Recovery
Sufficient hardware and virtual capacity exists in both locations in order to redeploy stored data and permit continuity of operations in accordance with our disaster Recovery plan.
Data Migration Description
Any migration of files would be performed by Network Administrator staff.
RDA Comments
Records Management Division (RMD)
08-10-2017
No recommended changes.
Tennessee State Library and Archives
08-10-2017
No recommended changes.
Comptroller Audit Review
08-10-2017
We have reviewed RDA 11235 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-11-2017
Thank you.
RMD Director
08-15-2017
RDA 11235 is a request for a new RDA. The retention period will Permanent and the format will be Electronic. Recommend approval of request to create RDA 11235.
Public Records Commission
09-07-2017
PRC approves RDA 11235.