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DRINKING WATER/CLEAN WATER Revolving Fund Loan Documents

RDA Number
1582
Effective Date
Record Series Abstract
Provides documentation of loans and grants for drinking water/clean water projects. Application, contracts, fiscal, planning design, construction, operational documents correspondence, A/E letters (contracts, user charge system, audited financial statements,), project Performance Certification (CN-0952), Checklist for Sewer Use Ordinances (CN-0953),and Deleted forms: Request for Disbursement (CN-0870), State Revolving Fund Authority (CN-0955), State Revolving Loan Construction Payment Checklist (CN-0956), Site Certification (CN-0958), and State Revolving Fund Loan Budget/Re-budget (CN-1103).
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Completion of Project
Total Retention Years
20
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
After completion of the project maintain paper record for 1 year. Transfer to microfilm and maintain the silver master microfilm at the state records center for 20 years and a microfilm copy in agency years. After verification of the microfilm images the paper record may be destroyed by state approved methods.
Allotment Code
327.33
Record Location
8th Floor, L & C Tower, 401 Church Street
File Arrangement
Numerical
Date Range
2002 to current
Annual Accumulation
5.5 cubic feet
Current Volume
60
Record Value
Administrative
Fiscal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Federal Environmental Protection Agency
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Scan to microfilm/media, maintain microfilm in agency 20 years.
Records Center Retention Period
maintain microfilm 20 years.
Legacy Revision UUID
308