An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11199
Effective Date
Record Series Abstract
Records include but not limited to: Detailed reports of applications and modifications; application sizing; documents identifying, requesting, and analyzing possible changes; documentation of application distribution and release or version management.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Upon revision or life of application
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records will be maintained for 5 years after cut off. After retention ends records will be purged by state approved methods.
Worksheet
Record Location
State data centers
File Arrangement
Chronologically
Media Format Generated
Electronic
Media Format Stored
Electronic
Date Range
2010 to Current
Allotment Code
31703
Annual Accumulation
40 GB
Current Volume
300 GB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Electronic Records Plan Inventory
System Name
Applications
Hardware Description
Utilizing virtual machines at North and South STS data centers.
Software Description
Complex Apps AEM
System Location
State data centers
Backup Procedures
State standard at both data centers, encrypted by enterprise software and at state standard offsite location.
Disaster Recovery
State standard at both data centers and using offsite storage facilities.
Data Migration Description
Full data migration plan is on file at STS and meets state and professional standards.
RDA Comments
Records Management Division (RMD)
03-02-2017
No recommended changes.
Tennessee State Library and Archives
03-03-2017
No recommended changes.
Comptroller Audit Review
03-06-2017
We have reviewed RDA 11199 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
03-06-2017
Agency concurs and recommends no changes to RDA.
RMD Director
03-08-2017
RDA 11199 is a request for a new RDA. The retention period will be five years and destroy. the format will be electronic. Recommend approval of request to create RDA 11199.
Public Records Commission
03-28-2017
PRC approves RDA