An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11198
Effective Date
Record Series Abstract
Contains but not limited to Misc Articles; Assessment Instruments, APR (Annual Performance Reports); Surveys; Trimester Reports; Professional Development; Conference Materials
Record Series Active
No
Cut Off at End of
Fiscal Year
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records will be maintained at State Records Center for a total of 7 years and destroyed by State approved method. Records must be retained 7 years because of federal audit guidelines. These record were inherited from another area, they just received them a couple of month ago, and they don't feel they need them, but want to store them in case someone needs them later. So there is no reference frequency to add records are to be destroyed by state approved methods after 7 years.
Worksheet
Record Location
Consolidated, Planning, & Monitoring 710 James Robertson Parkway Andrew Johnson Tower, 9th floor Nashville, TN 37243
File Arrangement
Other, Binders
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
to
Agency
Allotment Code
33103
Annual Accumulation
2 cubic feet
Current Volume
2 cubic feet
Record Value
Administrative
Audit Requirements
Both
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
0
Records Center Retention Period
7 years
RDA Comments
Records Management Division (RMD)
01-19-2017
Please expand abstract and disposition. Please explain if record series are active or inactive. Please provide agency that records are shared with. Please provide federal audit guidelines.
Tennessee State Library and Archives
01-23-2017
TSLA concurs in RMD comments.
Comptroller Audit Review
01-20-2017
Audit concurs with RMD comments.
Agency Records Officer
01-26-2017
All Comments have been addressed/updated. Agency has submitted information to RMD.
RMD Director
01-30-2017
RDA 11198 is a request for a new RDA. The records series is inactive and the agency will only keep the series until the end of the required Federal audit period of seven years. Final year of record creation was 2012. Recommend approval of request to create RDA 11198.
Public Records Commission
03-28-2017
PRC approves RDA 11198