An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2151
Effective Date
Record Series Abstract
TO TRACK THE SALE OF GINSENG. FILE CONTAINS DEALER PERMIT AND REGISTRATION, DEALER RECEIPTS ISSUED TO DIGGERS, MONTHLY REPORTS, DEALER COPY OF EXPORT CERTIFICATE AND ANNUAL REPORTS.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
THE FILES ARE TO BE CUT OFF AT THE END OF EACH SEASON (AUGUST - MARCH)
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
THE FILES ARE TO BE CUT OFF AT THE END OF EACH SEASON (AUGUST - MARCH) THEN, MAINTAIN IN AGENCY 5 YEARS, THEN DESTROY BY STATE APPROVED METHODS.
Worksheet
Record Location
312 ROSA L. PARKS TN TOWER 2ND FLOOR
File Arrangement
Alpha
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2008-current
Allotment Code
327.08
Annual Accumulation
2 cu. ft.
Current Volume
8 cu. ft.
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 YEARS
Records Center Retention Period
0
RDA Comments
Records Management Division (RMD)
03-02-2017
No recommended changes.
Tennessee State Library and Archives
03-03-2017
No recommended changes.
Comptroller Audit Review
03-06-2017
We have reviewed RDA 2151 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
03-06-2017
Thank you
RMD Director
03-10-2017
RDA 2151 is a request to revise an RDA. The retention period will change from three years to five years. The format will change to electronic. The Disposition Notes and Worksheet have been updated. Recommend approval of request to revise RDA 2151.
Public Records Commission
03-28-2017
PRC approves RDA 2151.