Record Series Abstract
Official Acts and Proceedings of the Governor including but not limited to Extraditions, Proclamations, Commutations, Pardons, Executive Clemencies, Bill, and Acts.
Record Series Active
Cut Off at End of
If Other, Explain
Governor term expiration
Total Retention Years
Total Retention Months
Retention End Action
Retain in office until present Governor term expires. Records are generated in paper and electronic format. Paper records are scanned onto state server. Paper records will be transferred to the State Library and Archives for permanent retention within thirty days after expiration of current Governor's term. Scanned image records are maintained permanently in the Office of the Secretary of State.
312 Rosa L. Parks Avenue 8th Floor
Chronologically and Alphabetically
0.77 cu ft., 0.1 Gb
3 cu ft., 0.3 Gb
Information Shared Outside the State
Yes - Original
Essential Record Stored
TN State Library and Archives; Division of Publications of the office of the TN Secretary of State
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Electronic Records Plan Inventory
HP SAN/NAS, HP DL Servers
Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server
TN Tower, 7th Floor Server Room - Replicated to Secretary of State Disaster Recovery Site
Incremental backups of daily, weekly, monthly, and annual backup tapes. Backup tapes are sent to Iron Mountain and rotated/recycled according to agency policy and procedures.
In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery servers. If this is not an option due to the scope of the disaster, data would be retrieved from backup tapes previously sent to Iron Mountain.
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
Records Management Division (RMD)
No recommended changes
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 1746 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 1746 is a request to revise an RDA. The retention period will remain permanent and the format will be paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 1746.