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Governor Papers

RDA Number
1746
Effective Date
Record Series Abstract
Official Acts and Proceedings of the Governor including but not limited to Extraditions, Proclamations, Commutations, Pardons, Appointments to Boards and Commission,and Executive Clemencies. Any records listed in the Tennessee Constitution, Article 2, Section 17.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Governor term expiration
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Retain in office until present Governor term expires. Paper records will be transferred to the State Library and Archives for permanent retention within thirty days after expiration of current Governor\'s term. Scanned image records are maintained permanently in the Office of the Secretary of State.
Record Location
312 Rosa L. Parks Avenue 8th Floor
File Arrangement
Chronologically and Alphabetically
Date Range
1930- current
Annual Accumulation
0.77 cu ft., 0.1 Gb
Current Volume
3 cu ft., 0.3 Gb
Record Value
Administrative
Historic
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
TN State Library and Archives; Division of Publications of the office of the TN Secretary of State
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
0 years
Record Sample PDF
388.sample.pdf537.62 KB
System Name
IE1819008WN001
Hardware Description
HP SAN/NAS, HP DL Servers
Software Description
Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server
System Location
TN Tower, 7th Floor Server Room - Replicated to Secretary of State Disaster Recovery Site
Backup Procedures
Incremental backup daily, full weekly backup, full monthly backup (all to tape). Backup tapes sent off site to Iron Mountain Vault
Disaster Recovery
In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery servers. If this is not an option due to the scope of the disaster, data would be retrieved from backup tapes previously sent to Iron Mountain.
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
Legacy Revision UUID
388