An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1746
Effective Date
Record Series Abstract
Official Acts and Proceedings of the Governor including but not limited to Extraditions, Proclamations, Commutations, Pardons, Executive Clemencies, Bill, and Acts.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Governor term expiration
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Retain in office until present Governor term expires. Records are generated in paper and electronic format. Paper records are scanned onto state server. Paper records will be transferred to the State Library and Archives for permanent retention within thirty days after expiration of current Governor's term. Scanned image records are maintained permanently in the Office of the Secretary of State.
Worksheet
Record Location
312 Rosa L. Parks Avenue 8th Floor
File Arrangement
Chronologically and Alphabetically
Date Range
to
Agency
Allotment Code
30503
Annual Accumulation
0.77 cu ft., 0.1 Gb
Current Volume
3 cu ft., 0.3 Gb
Record Value
Administrative
Historic
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
TN State Library and Archives; Division of Publications of the office of the TN Secretary of State
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
0 years
Electronic Records Plan Inventory
System Name
MICROSOFT SHAREPOINT STORAGE
Hardware Description
CLOUD-HOSTED VIRTUAL STORAGE
Software Description
MICROSOFT SHAREPOINT
System Location
SOS MICROSOFT 365 EA TENANT
Backup Procedures
Incremental daily virtual backups, monthly full virtual backups, and annual full virtual backups
Disaster Recovery
REPLICATED TO ALTERNATE VIRTUAL STORAGE IN A DIFFERENT US REGION
Data Migration Description
MIGRATION STRATEGY ON FILE
RDA Comments
Records Management Division (RMD)
10-06-2016
No recommended changes
Tennessee State Library and Archives
10-10-2016
No recommended changes.
Comptroller Audit Review
10-07-2016
We have reviewed RDA 1746 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-10-2016
Thank you.
RMD Director
10-18-2016
RDA 1746 is a request to revise an RDA. The retention period will remain permanent and the format will be paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 1746.
Public Records Commission
11-03-2016
PRC approves RDA 1746