Record Series Abstract
Records series is comprised of signed proofs or signed approval letters from legislators, denoting approval to publish biographical information relative to the production of the Tennessee Blue Book.
Record Series Active
Cut Off at End of
If Other, Explain
Upon publication of the Tennessee Blue Book
Total Retention Years
Total Retention Months
Retention End Action
Paper record is scanned electronically; once verified the paper is then destroyed. Files are maintained in the office of the Secretary of State and may be destroyed five years after publication of the Tennessee Blue Book.
312 Rosa L. Parks Avenue 8th Floor
Chronologically and Alphabetically
Media Format Generated
Media Format Generated Summary
Media Format Stored
Media Format Stored Summary
2013 to Current
1 cu. ft. / 100MB
3 cu. ft. / 240MB
Information Shared Outside the State
Does this Record Series Contain Sensitive Information?
Retention Legal Citation
Electronic Records Plan Inventory
HP SAN/NAS, HP DL Servers
Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server
TN Tower, 7th Floor Server Room - Replicated to Secretary of State Disaster Recovery Site
Incremental backups of daily, weekly, monthly, and annual backup tapes. Backup tapes are sent to Iron Mountain and rotated/recycled according to agency policy and procedures.
In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery servers. If this is not an option due to the scope of the disaster, data would be retrieved from backup tapes previously sent to Iron Mountain.
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 1700 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 1700 is a request to revise an RDA. The retention period will remain five years and destroy. The format will be electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 1700.