An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2488
Effective Date
Record Series Abstract
Documented report reflecting the safety and soundness of a credit union regulated by this division. Includes, but not limited to, Bank Secrecy Act, information technology, Safe Act information, third party relationship information, financial condition, and financial trends.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
These files are to be cut off at the end of calendar year then, maintain in agency 5 years; then destroy. Any paper migrated to electronic will be verified, upon verification paper will be destroyed.
Worksheet
Record Location
TN Dept. of Financial Institutions 312 Rosa L. Parks Avenue, TN Tower 26th floor, Nashville, TN 37243
File Arrangement
Alpha
Media Format Generated
Both
Date Range
2009 - current
Allotment Code
33600
Annual Accumulation
4 cu. ft./ .19 GB
Current Volume
16 cu. ft/ .74 GB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
TCA 45-1-120(a)
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
0
Retention Legal Citation
45-1-120 (b)
Electronic Records Plan Inventory
System Name
AG 0319006WF503
Hardware Description
VMware, STS Data Center File Server
Software Description
Adobe PDF
System Location
STS Data Center North
Backup Procedures
Daily by STS following STS established policies and procedures
Disaster Recovery
STS Network recovery following STS established policies and procedures
Data Migration Description
Migrate to VMware or ECM
RDA Comments
Records Management Division (RMD)
10-06-2016
No recommended changes
Tennessee State Library and Archives
10-07-2016
No recommended changes.
Comptroller Audit Review
10-07-2016
We have reviewed RDA 2488 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-07-2016
We have reviewed RDA 2488 from an audit standpoint. We concur with the recommended retention and disposition specifications.
RMD Director
10-10-2016
RDA 2488 is a request to revise an RDA. the retention period will remain five years and destroy. The format will remain paper/electronic. The Abstract, Electronic Records Inventory, and remainder of the Worksheet have been updated. Recommend approval of request to revise RDA 2488.
Public Records Commission
11-03-2016
PRC approves RDA 2488.