Record Series Abstract
Original charter files for organizing industrial loan and thrift companies, mortgage companies, premium finance companies, check cashers, title pledge lenders, deferred presentment companies, flexible credit companies or any other company licensed by the division. This includes, but is not limited to: new applications, renewal applications, correspondence, surety bonds, annual reports, and secretary of state verification when applicable.
Record Series Active
Cut Off at End of
If Other, Explain
After filing of documents by a company to close, terminate, surrender, withdraw, or the expiration of a license, the file will be reviewed and closed.
Total Retention Years
Total Retention Months
Retention End Action
Record series covers pre-existing paper charter files that were received prior to the move to digital storage. No new document or file will be added to these records. Records will be stored at Richards & Richards while active. If company closes, license expires, or otherwise terminates, surrenders or withdraws, the file will be reviewed and closed. Once closed the record series is transferred to RDA 2944 for appropriate retention and disposition.
TN Department of Financial Institutions 312 Rosa L. Parks Avenue TN Tower, 26th Floor Nashville, TN 37243
Media Format Generated
Media Format Stored
74 cubic feet
Information Shared Outside the State
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Retention Legal Citation
Records Management Division (RMD)
No recommended changes
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 11188 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Agency concurs with TSLA, State Audit, and RMD.
RDA 11188 is a request for a new RDA. The retention period is permanent and the format is paper. Company Charters must be kept permanently until a company no longer maintains a license, at which time the file is reviewed and may be transferred to RDA 2944, Closed Company Charters. The separate RDAs are to prevent any accidental destruction of active company charters. Recommend approval of request to create RDA 11188.